Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Kokosing Construction Company for the Pedestrian Safety Improvements - Wilson Road Shared Use Path project and to provide payment for construction, construction administration and inspection services.
The work consists of constructing a shared use path (SUP) on the west side of Wilson Road from Sullivant Avenue to Broad Street. Modifications will be made to the existing bridge and the alignment of the roadway to accommodate the path addition. The roadway will be widened north of Fremont Street to accommodate a southbound left turn lane. Opposite the new turn lane, a raised grassed median will be placed between Fremont and Wilson Park Way to support a path crossing at Freemont Street.
The estimated Notice to Proceed date is October 20, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on August 29, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Kokosing Construction Company |
$3,683,826.58 |
Columbus, Ohio |
Majority |
|
Miller Bros. Const., Inc. |
$3,711,053.21 |
Archbold, Ohio |
Majority |
|
Shelly & Sands, Inc. |
$3,989,265.40 |
Columbus, Ohio |
Majority |
|
Complete General Construction |
$4,065,820.91 |
Columbus, Ohio |
Majority |
|
Double Z Construction Company |
$4,222,088.08 |
Columbus, Ohio |
Majority |
|
The Righter Co., Inc. |
$4,254,800.00 |
Columbus, Ohio |
Majority |
Award is to be made to Kokosing Construction Company as the lowest responsive and responsible and best bidder for their bid of $3,683,826.58. The amount of construction administration and inspection services will be $368,382.65. The total legislated amount is $4,052,209.23.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Kokosing Construction Company is CC004610 and expires 3/5/20.
3. PRE-QUALIFICATION STATUS
Kokosing Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of 2,934,790.05 are available within the Streets and Highways Bond Fund, Fund 7704, within Bikeway Development and Pedestrian Safety Improvements. An amendment to the 2019 Capital Improvement Budget and a transfer of cash is necessary to align spending with the proper project.
The remaining balance of $1,117,419.18 is available within the Street and Highway Improvement Non-Bond Fund, Fund 7766. This amount is a contribution from the Franklin County Engineer's Office for the cost of their share of the project. An amendment to the 2019 CIB is needed to match cash. This amount will also need to be appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2019 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to appropriate funds within the Street and Highway Improvement Non-Bond Fund; to authorize the expenditure of up to $2,934,790.05 from the Streets and Highways Bond Fund and up to $1,117,419.18 from the Street and Highway Improvement Non-Bond Fund for the Pedestrian Safety Improvements - Wilson Road Shared Use Path project; and to declare an emergency. ($4,052,209.23)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - Wilson Road Shared Use Path project; and
WHEREAS, the work for this project consists of constructing a shared use path (SUP) on the west side of Wilson Road from Sullivant Avenue to Broad Street. Modifications will be made to the existing bridge and the alignment of the roadway to accommodate the path addition. The roadway will be widened north of Fremont Street to accommodate a southbound left turn lane. Opposite the new turn lane, a raised grassed median will be placed between Fremont and Wilson Park Way to support a path crossing at Freemont Street; and
WHEREAS, Kokosing Construction Company will be awarded the contract for the Pedestrian Safety Improvements - Wilson Road Shared Use Path project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements - Wilson Road Shared Use Path project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, The Franklin County Engineer’s Office is contributing construction funds to this project; and
WHEREAS, funds must be appropriated within the Street and Highway Improvement Non-Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Kokosing Construction Company to complete needed improvements at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7766 / P590105-100083 / Pedestrian Safety Improvements - Wilson Road Shared Use Path (Street & Highway Imp Carryover) / $0.00 / $1,117,419.00 / $1,117,419.00
7704 / P590105-100047 / Pedestrian Safety Improvements - Parsons Avenue Sidewalks (Voted Carryover) / $237,039.00 / ($200,000.00) / $37,039.00
7704 / P540002-100034 / Bikeway Development - Bicentennial Bikeways Plan (Voted Carryover) / $94,588.00 / ($94,588.00) / $0.00
7704 / P540002-100000 / Bikeway Development (Voted Carryover) / $258,025.00 / ($207,553.00) / $50,472.00
7704 / P590105-100083 / Pedestrian Safety Improvements - Wilson Road Shared Use Path (Voted Carryover) / $2,432,649.00 / $502,141.00 / $2,934,790.00
SECTION 2. That the transfer of $302,141.05, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund ), from Dept-Div 5911 (Infrastructure Management), Project P540002-100034 (Bikeway Development - Bicentennial Bikeways Plan) and Project P540002-100000 (Bikeway Development), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590105-100083 (Pedestrian Safety Improvements - Wilson Road Shared Use Path), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $1,117,419.18 is appropriated in Fund 7766 (Street and Highway Improvement Non-Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590105-100083 (Pedestrian Safety Improvements - Wilson Road Shared Use), in Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $2,934,790.05, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Design and Construction), Project P590105-100083 (Pedestrian Safety Improvements - Wilson Road Shared Use), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $1,117,419.18, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvement Non-Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590105-100083 (Pedestrian Safety Improvements - Wilson Road Shared Use), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Kokosing Construction Company, Inc., 6235 Westerville Road, Westerville, Ohio, 43081, for the Pedestrian Safety Improvements - Wilson Road Shared Use Path project in the amount of up to $3,683,826.58 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $368,382.65.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.