Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Newcomer Concrete Services, Inc., for the UIRF - 2016 Sidewalks P1 project and to provide payment for construction, construction administration and inspection services.
This contract includes pedestrian improvements in the West Olentangy and Near South areas and includes sidewalks, curb ramps, associated stormwater facilities, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is July 31, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on June 12, 2018, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Newcomer Concrete Services, Inc. $668,011.66 Norwalk, OH Majority
G & G Concrete Construction, LLC $697,522.45 Columbus, OH Majority
Strawser Paving Company $721,457.74 Columbus, OH Majority
Columbus Asphalt Paving Inc. $737,748.93 Gahanna, OH Majority
Double Z Construction Company $783,190.87 Columbus, OH Majority
Decker Construction Company $850,967.57 Columbus, OH Majority
Award is to be made to Newcomer Concrete Services, Inc., as the lowest responsive and responsible and best bidder for their bid of $668,011.66. The amount of construction administration and inspection services will be $66,801.17. The total legislated amount is $734,812.83.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Newcomer Concrete Services, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Newcomer Concrete Services, Inc., is CC006605 and expires 2/15/19.
3. PRE-QUALIFICATION STATUS
Newcomer Concrete Services, Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $734,812.83 are available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement budget; to transfer appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Newcomer Concrete Services, Inc., for the UIRF - 2016 Sidewalks P1 project; to authorize the expenditure of up to $734,812.83 from the Streets and Highways Bond Fund for the UIRF - 2016 Sidewalks P1 project; and to declare an emergency. ($734,812.83)
Body
WHEREAS, the Department of Public Service is engaged in the UIRF - 2016 Sidewalks P1 project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, the work for this project consists of pedestrian improvements in the West Olentangy and Near South areas and includes sidewalks, curb ramps, associated stormwater facilities, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Newcomer Concrete Services, Inc., will be awarded the contract for the UIRF - 2016 Sidewalks P1 project; and
WHEREAS, the Department of Public Service requires funding to be available for the UIRF - 2016 Sidewalks P1 project for construction expense along with construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Newcomer Concrete Services, Inc., to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P440005-100000 / Urban Infrastructure Recovery Fund 59-12 (Voted Carryover) / $1,715,469 / ($734,813) / $980,656
7704 / P440005-100065 / UIRF - 2016 Sidewalks P1 (Voted Carryover) / $0.00 / $734,813 / $734,813
SECTION 2. That appropriation in the sum of $174,706.17 is transferred within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 4401 (Development Administration) to Dept-Div 5912 (Design and Construction), Project P440005-100065 (UIRF - 2016 Sidewalks P1), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Newcomer Concrete Services, Inc., 646 Townline Road 151, Norwalk, Ohio 44857, for the UIRF - 2016 Sidewalks P1 project in the amount of up to $668,011.66 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $66,801.17.
SECTION 4. That the expenditure of $734,812.83 , or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-100065 (UIRF - 2016 Sidewalks P1), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.