Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to modify and increase a service agreement with BissNuss, Inc. for the repair of the Hoffman Blower located at the Jackson Pike Wastewater Treatment Plant. Hoffman blowers aerate the plant's effluent tanks before the water is pumped into the river.
In 2013, the Jackson Pike Wastewater Plant had a need for a repair of a similar blower. That particular blower was still operational at the time maintenance and repairs were needed. Competitive informal bids were solicited and awarded to BissNuss Inc. in the amount of $20,000.00. Final cost of those repairs were less than $20,000.00
Blower #2 requires immediate attention. Because of the immediate need for the the repairs, it was manifestly impractical to bid out the service. The Jackson Pike Wastewater Treatment Plant received a quote from BissNuss Inc. in accordance with Columbus City Code Section 329.07 (Exceptions To Competitive Sealed Bidding) and entered into standard service agreement ED050145 with BissNuss, Inc., in the amount of $20,000.00 to allow for the diagnoses and repair of Hoffman Blower #2. The company was chosen based on prior work on Blower #1 and the division did not estimate the cost would be more than $20,000.00. However, during the diagnosis it was revealed that additional parts and works in the amount of $7,770.00 are required to complete the repair beyond what was anticipated and the project is currently on hold.
The Department of Public Utilities is requesting this City Council to waive the applicable competitive bidding requirement of the city code in order to facilitate the completion of this repair. BissNuss Inc. is the local manufacturer's representative and was chosen to diagnose and make the repair based on the their prior experience repairing Hoffman Blower #1 in 2013.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to expedite the repair to assure that blower redundancy is maintained at the treatment plant.
SUPPLIER: BissNuss Inc. (34-1392362), Expires 10/25/15
BissNuss Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $7,770.00. Total contract amount including this modification is $27,770.00.
2. Reason additional funds were not forseen: It was not anticipated that the cost would exceed the $20,000 and during the diagnosis it was determined that the repair would include additional parts and service would be required.
3. Reason other procurement processes were not used: The repairs for this blower needed immediate attention and a standard agreement was established in accordance with Columbus City Code Section 329.07. Work under this modification is a continuation of services included in the scope of the original agreement. BissNuss Inc. is the local manufacturer's representative.
4. How was the cost determined: Once the teardown and inspection occurred, it was determined that additional parts would be needed for the repair and the costs associated with those parts and quote was furnished to the Jackson Pike Wastewater Treatment Plant.
FISCAL IMPACT: $7,770.00 is needed and available for this repair.
$19,917.00 was encumbered in 2013
$0.00 was encumbered in 2012
Title
To authorize the Director of Public Utilities to modify and increase a service agreement with BissNuss Inc. for the repair of a Hoffman Blower, to authorize the expenditure of $7,770.00 from the Sewer System Operating Fund; to waive competitive bidding provisions of the Columbus City Code, and to declare an emergency. ($7,770.00)
Body
WHEREAS, Blower #2 requires immediate attention. Because of the immediate need for the the repairs, it was manifestly impractical to bid this out. The Jackson Pike Wastewater Treatment Plant received a quote from BissNuss Inc. in accordance with Columbus City Code Section 329.07 ((Exceptions To Competitive Sealed Bidding) and entered into standard service agreement ED050145 with BissNuss, Inc., in the amount of $20,000.00 to allow for the diagnosis and repair of Hoffman Blower #2; and
WHEREAS, it was anticipated that the cost of the repairs would be no more than $20,000.00; and
WHEREAS, once the teardown and inspection occurred, it was determined that additional parts would be needed for the repair that will increase the total cost of the existing contract; and
WHEREAS, it is now necessary to establish additional funding to complete the repairs to allow the blower to be placed back into service as quickly as possible; and
WHEREAS, this type of blower is used to aerate the plant's effluent tanks, before the water is pumped into the river; and
WHEREAS, it is necessary to waive the competitive bidding provisions of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to modify and increase the service agreement for the repairs of Blower #2 to allow it to be returned to service in a timely manner and for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify and increase standard service agreement ED050145 with BissNuss Inc., 845 Old Mill Drive, Loveland, Ohio 45140, for the repair of Hoffman Blower #2 for the Division of Sewerage and Drainage. Total amount of modification No. 1 is ADD $7,770.00. Total contract amount including this modification is $27,770.00.
SECTION 2. That City Council has determined that it is in the best interest of the City of Columbus that the formal competitive bidding requirements of the City Code be and are hereby waived for procurement of transformers for this contract.
SECTION 3. That this modification is in accordance with the pertinent provisions of Chapter 329 of the Columbus City Codes.
SECTION 4. That the expenditure of $7,770.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605030
Object Level 1: 03
Object Level 03: 3372
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.