Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with HDR Engineering, Inc., for the Harrington Court Area Water Line Improvements Project, in an amount up to $236,437.05 for Division of Water Contract No. 2115.
This project includes replacing or rehabilitating approximately 8,365 linear feet of 6-inch and 8-inch water lines and 2,080 linear feet of water service transfers within the Harrington Court area.
The Department of Public Service has requested an additional $23,631.81 in design fees for pavement resurfacing and ADA ramp replacements to be included in the project.
The project is located in the “Northwest” (5) and “Northland” (6) Community Planning Areas in the vicinity of the intersection of Karl Road and E. Dublin Granville Road, as well as Minerva Park. A portion is also located just south of Worthington between Godown Road and Olentangy River Road.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality and feasibility, 2. past performance, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on April 8, 2016 from HDR Engineering, E.P. Ferris & Associates, ms consultants, Strand Associates, and Resource International. ADR & Associates was invited to submit a proposal but did not submit.
Note: The RFP included three (3) projects and the top three (3) ranked firms were selected for these projects. The Division of Water determined which projects were to be awarded to each of the top 3 ranked firms.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Harrington Court Water Line Improvements agreement be awarded to HDR Engineering, Inc.
The Contract Compliance Number for HDR Engineering, Inc. is 31-1194974 (expires 5/15/17, MAJ) and their DAX Vendor Number is 004823. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for the Division of Water’s share.
For the Department of Public Service’s share, a transfer of funds within the Streets and Highways G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with HDR Engineering, Inc. for the Harrington Court Area Water Line Improvements Project, in an amount up to $236,437.05; to authorize an expenditure up to $212,805.24 within the Water General Obligations Bond Fund; to authorize a transfer and expenditure up to $23,631.81 within the Streets and Highways General Obligations Bonds Fund, and to authorize an amendment to the 2016 Capital Improvements Budget. ($236,437.05)
Body
WHEREAS, five (5) technical proposals for professional engineering services for three (3) water line rehabilitation projects were received on April 8, 2016; and
WHEREAS, the top three (3) ranked firms were selected for these projects and the Department of Public Utilities recommends that the Harrington Court Water Line Improvements project be awarded to HDR Engineering, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer of funds within the Streets and Highways G.O. Bonds Fund for the Department of Public Service; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bonds Fund and the Streets and Highways G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Harrington Court Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Harrington Court Area Water Line Improvements Project with HDR Engineering, Inc., 2800 Corporate Exchange Drive, Suite 100, Columbus, Ohio 43231; for an expenditure up to $236,437.05; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the expenditure of $236,437.05 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund and Fund 7704 - Streets and Highways G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for the following projects:
Fund / Project / Project Name / Current / Change /Amended
7704 / P5300087-100036 / ADA Ramp Projects -- Schiller Park Entrance (Voted 2013 Debt SIT Supported) / $70,000.00 / ($23,632.00) / $47,368.00
7704 / P5300087-100038 / ADA Ramp Projects -- Harrington Court Area Water Line (Voted 2013 Debt SIT Supported) / $0.00 / $23,632.00 / $23,632.00
SECTION 4. That the transfer of $23,631.81, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.