City of Columbus - File #: 1769-2017

• File #: 1769-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/26/2017
• In control: Technology Committee
• On agenda: 7/10/2017
• Final action: 7/12/2017
• Title: To authorize the Director of the Department of Technology to establish a contract with Digital Information Services for Red Hat Linux software licenses, maintenance, and support; to authorize the expenditure of $79,787.72 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($79,787.72)

Date	Ver.	Action By	Action	Result
7/12/2017	1	CITY CLERK	Attest
7/12/2017	1	MAYOR	Signed
7/10/2017	1	COUNCIL PRESIDENT	Signed
7/10/2017	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to establish a contract with Digital Information Services (Remit: dba Computer Intelligence Association) for Red Hat Linux software licenses, maintenance, and support. The term period for existing and new software licenses, maintenance, and support is July 1, 2017 through June 30, 2018, to be co-termed to June 30, 2018, at a total cost of $79,787.72. As a result of DoT’s expansion of servers, additional Red Hat Linux licenses and maintenance and support are needed for 2017. Subject to mutual agreement and approval of the proper City authorities, this agreement includes options to renew for four (4) additional one (1) year terms.

The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to RFQ005619, opened May 25, 2017, receiving three responses to this solicitation from the bidders identified below. Digital Information Services was deemed the lowest responsive, responsible, and best bidder.

Bidders: Amount:
Digital Information Service $79,787.72
DLT Solutions $82,595.04
Saitech, Inc. $82,824.00

FISCAL IMPACT:
In fiscal year 2015 and 2016, the amounts of $35,182.95 and $35,181.45 respectively, were expended for the purchase of Red Hat Linux software licenses, maintenance, and support. The total 2017 cost for this ordinance is $79,787.72. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.

EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: Digital Information Services (Remit: dba Computer Intelligence Association)
10425 Dalebrooke L...