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File #: 0468-2022    Version: 1
Type: Ordinance Status: Passed
File created: 2/8/2022 In control: Technology Committee
On agenda: 3/7/2022 Final action: 3/9/2022
Title: To authorize the Director of the Department of Technology to modify a contract, on behalf of the City Attorney’s Office, with Matrix Pointe Software, LLC to procure additional licenses for the civil case management module of the on-going records management platform project; to waive the competitive bidding requirements of chapter 329 of Columbus City Codes; to authorize the amendment of the 2021 capital improvement budget; to authorize the transfer of cash and appropriation of $113,000.00 between projects within the Information Services Capital fund; and to authorize the expenditure of $37,375.00 for the above-described purpose. ($37,375.00)
Attachments: 1. Cost proposal-Columbus City Attorney, 2. Matrix Sole Source Letter, 3. Original contract documents (Ord. No. 1876-2021) signed - MatrixCivil (1), 4. 0468-2022EXP, 5. Bid waiver form
Explanation
This ordinance authorizes the Director of the Department of Technology to modify an existing agreement with Matrix Pointe Software, LLC for the procurement of ten (10) additional software licenses.
Ordinance 1876-2021, passed on July 26, 2021, authorized entering into contract with Matrix Pointe Software, on behalf of the City Attorney’s Office, for the procurement and implementation of Matrix’s civil case management module. However, following passage of the above-mentioned ordinance (and subsequent execution of the contract) it was determined that ten (10) additional licenses were needed to ensure access to the system by the Division of Income Tax. This ordinance authorizes modification of the contract, established by ordinance 1876-2021, to add these licenses at a cost of $37,375.00. The term of this contract modification will be one year from the date of a confirmed purchase order by the City Auditor’s Office.
This ordinance also authorizes the expenditure of $37,375.00, from Technology’s capital improvement budget, to accommodate the above-described purchase.
Additionally, this ordinance authorizes amending the current capital improvement budget with the transfer of cash between projects to accommodate this purchase and the purchase referenced in ordinance 0479-2022.
Finally, this ordinance authorizes a waiver of the competitive bidding requirements of Chapter 329 of Columbus City Codes. This is requested to maintain continuity in the on-going project.
FISCAL IMPACT
The budget authority for this acquisition is budgeted and available in the Department of Technology’s capital improvement budget (fund 5105, project no. 240100-100000). This ordinance amends the current capital improvement budget by transferring $113,000.00 in cash between projects.
CONTRACT COMPLIANCE
Vendor: Matrix Pointe Software, LLC
CC#: 27-0616884; Expiration Date: 6/30/2022
DAX/City Vendor Acct. No. 002774

Title
To authorize the Director of the Department of Technology to mo...

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