Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew (Renewal #2) an existing engineering agreement with Smoot Construction Company for the Professional Construction Management (PCM) Services for the Lockbourne Intermodal Subtrunk project, CIP 650491-100006. This is the second planned modification/renewal of this agreement. To date, the CMT (construction management team) has assisted with the value engineering efforts, bid document evaluation, public meetings, public outreach, bidding process, and construction management and inspection services. Under this contract modification, the Smoot team will continue to provide all construction management, inspection services, startup coordination, reporting, budgeting, scheduling, document tracking, and other related tasks required per the attached scope. This work is being completed in the Rickenbacker planning area.
1.1 Modification Information: Amount of additional funds $4,129,954.75
Original Contract: $1,075,778.00
Design Modification #1 $5,031,441.43
Design Renewal #2(Current) $4,129,954.75
TOTAL $10,237,174.20
1.2 Reasons additional goods/services could not be foreseen:
This is the second of two planned modifications/renewals.
1.3 Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit. Also, the project is currently in construction and there would not be sufficient enough time to secure a contract with another firm without delaying construction or creating a lapse in management coverage.
1.4 How cost of modification was determined:
Costs were negotiated between the Division of Sewerage and Drainage...
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