Explanation
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into an agreement and establish a purchase order, via state term schedules, with 3SG Plus LLC, and Hyland OnBase, for which 3SG Plus LLC is a dealer, for the development and implementation of a Claims and Document Management and Safety Incident Tracking system. DoT is requesting this authorization on behalf of the Department of Human Resources, where this system will be developed and implemented. Installation of such a system will provide efficiencies in claims processing, document storage and retrieval, incident reporting and basic file management for the Department of Human Resources.
To facilitate this, it is also necessary to undertake the following actions with regard to funding:
· Amend the 2018 capital improvement budget and subsequently appropriate and transfer $45,370.26 in general permanent improvement funds to the Department of Technology. These funds will be used to purchase a “safety module” for the above-mentioned system.
· Appropriate $350,000 from the unappropriated balance of the Information Services Operating Fund. These funds are available for appropriation due to the recent cancellation of the general budget reservation (GBR) ACPO000977 (established under Ordinance 2747-2016), for the same amount. These funds will be used for development and implementation of the system. The moneys having originated from Human Resources risk management fund, will be appropriated to DoT’s “direct charge” budget.
The services and software being procured with passage of this ordinance will be purchased via two state term schedules. 3SG Plus LLC, on schedule STS-033-534577 and expires 6/30/2019, is a dealer of Hyland OnBase. Hyland OnBase, procured via State Term Schedule STS-033-533272-3-6, expires 3/31/2021.
FISCAL IMPACT
Earlier this year, GBR ACPO000977, which totaled $350,000.00 was cancelled, thus freeing ...
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