Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish three (3) UTC contracts for Janitorial Supplies to be used by various City agencies. The term of the proposed option contract is through March 31, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on October 8, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation SA006031). Two hundred and twenty four (224) bids were solicited (V1:1; MBR:8; M1A:12; F1:3; AS1:1); Eight (8) bids were received (MBR:2; F1:1; MAJ:5).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidders as follows:
Key-4 Cleaning Supplies Inc.: CC#311417716 expires: 05/13/2017, Categories 1-8, 10-12 $1.00
Interboro Packaging Corp.: CC#112633541 expires: 04/07/2016, Categories 8, 10 $1.00
HP Products: CC#351116846 expires: 04/08/2017, Category 9 (lines 1 and 2), Category 12 (line 4) $1.00
Total Estimated Annual Expenditure: $750,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish these option contracts is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Waiver Explanation: A waiver of regulations is being requested as the current City Code does not provide the ability to award multiple suppliers for the same categories/items.
With the implementation of the City’s e-catalogue the City has a unique opportunity to ensure agencies are continuously able to purchase the right product at ...
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