City of Columbus - File #: 1733-2007

• File #: 1733-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/22/2007
• In control: Recreation & Parks Committee
• On agenda: 11/26/2007
• Final action: 11/28/2007
• Title: To authorize the Director of Finance and Management to enter into contract with Graham Ford, Inc. for the purchase of one (1) crew cab and chassis truck with forestry chipper dump body for the Forestry Division of the Recreation and Parks Department, to authorize the expenditure of $85,991.00 from the Recreation and Parks Voted Bond Fund, and to declare an emergency. ($85,991.00)

Date	Ver.	Action By	Action	Result
11/28/2007	1	MAYOR	Signed
11/28/2007	1	CITY CLERK	Attest
11/26/2007	1	Columbus City Council	Approved
11/26/2007	1	COUNCIL PRESIDENT	Signed
11/13/2007	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
11/8/2007	1	Rec & Parks Drafter	Sent for Approval
11/8/2007	1	CITY ATTORNEY	Reviewed and Approved
11/7/2007	1	Rec & Parks Drafter	Sent for Approval
11/7/2007	1	Auditor Reviewer	Reviewed and Approved
11/7/2007	1	CITY AUDITOR	Reviewed and Approved
11/6/2007	1	Finance Reviewer	Reviewed and Approved
11/6/2007	1	Finance Reviewer	Reviewed and Approved
11/6/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/6/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2007	1	Rec & Parks Drafter	Sent for Approval
10/25/2007	1	REC & PARKS DIRECTOR	Reviewed and Approved
10/25/2007	1	Rec & Parks Drafter	Sent for Approval
10/25/2007	1	EBOCO Reviewer	Reviewed and Approved
10/25/2007	1	ODI DIRECTOR	Reviewed and Approved
10/25/2007	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background: This vehicle is an integral part of the Forestry Division's daily mission which is to maintain trees and keep City streets clear from obstructed views. Forestry crews use the chipper truck to haul and dump the chipped limbs in their daily maintenance of pruning and removing trees in City right-of-way. This ordinance authorizes the purchase of one (1) crew cab and chassis truck with a forestry chipper dump body. This purchase replaces a 1995 model that the Forestry Division uses in its daily operations. Typically these units are replaced every eight (8) years, however budget constraints have impacted the replacement schedule. Formal competitive bids were solicited and opened by the Purchasing Office on September 20, 2007 (solicitation #SA002618 CGW). The bid was for one (1) crew cab and chassis truck with installation of a forestry dump body. Bids were received from five (5) different vendors as follows:

Vendor Unit Cost Status
Graham Ford, Incorporated $85,991.00 Majority
(Dump body built and installed by Kaffenbarger Truck Equipment)

George Byers Chevrolet $86,231.00 Majority
(Dump body built by Kaffenbarger Truck Equipment)

Schodorf Truck Body and $86,869.00 Majority
Equipment Company
(Dump body built by Schodorf)

Bob McDorman Chevrolet, Inc. $88,519.00 Majority
(Dump body built by Kaffenbarger Truck Equipment)

International Truck and Engine $90,883.00 Majority
Corporation
(Dump body built by Kaffenbarger Truck Equipment)

Out of the five (5) bids, only two (2) truck body builders offered chipper bodies, Kaffenbarger and Schodorf. It is recommended that the award be made to Graham Ford, Inc. based on the best, responsive and re...