City of Columbus - File #: 1864-2007

• File #: 1864-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/3/2007
• In control: Safety Committee
• On agenda: 11/26/2007
• Final action: 11/28/2007
• Title: To authorize and direct the Finance and Management Director to enter into contract with D&J Electronix, Inc. for the purchase of high performance computers for the Division of Police, to authorize the expenditure of $25,972.92 from the Law Enforcement Contraband Seizure Funds; and to declare an emergency. ($25,972.92)

Date	Ver.	Action By	Action	Result
11/28/2007	1	MAYOR	Signed
11/28/2007	1	CITY CLERK	Attest
11/26/2007	1	Columbus City Council	Approved
11/26/2007	1	COUNCIL PRESIDENT	Signed
11/12/2007	1	Auditor Reviewer	Reviewed and Approved
11/12/2007	1	CITY AUDITOR	Reviewed and Approved
11/12/2007	1	Safety Drafter	Sent for Approval
11/12/2007	1	CITY ATTORNEY	Reviewed and Approved
11/12/2007	1	Safety Drafter	Sent to Clerk's Office for Council
11/9/2007	1	Finance Reviewer	Reviewed and Approved
11/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/9/2007	1	Safety Drafter	Sent for Approval
11/8/2007	1	ODI DIRECTOR	Reviewed and Approved
11/8/2007	1	Safety Drafter	Sent for Approval
11/8/2007	1	Finance Reviewer	Reviewed and Approved
11/7/2007	1	SAFETY DIRECTOR	Reviewed and Approved
11/7/2007	1	Safety Drafter	Sent for Approval
11/6/2007	1	Safety Reviewer	Reviewed and Approved
11/6/2007	1	Safety Reviewer	Reviewed and Approved
11/5/2007	1	Safety Reviewer	Reviewed and Approved
11/5/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase high performance laptop and desktop computers to be used for digital forensics, data retrieval and examination of evidence.

Bid Information: Two bids were received in the Purchasing Office for Bid # SA002645, Laptops and Computers for the Division of Police which opened October 25, 2007. Item 1 was for laptops: Software House International quoted in the total amount of $7678.00 and D&J Electronix, Inc. quoted in the total amount of $8636.72. Both bids met all specifications. Item 1 was awarded to Software House and the Purchasing Office is completing a purchase order since this purchase is under $20,000.00. Item 2 was for computers: Software House International quoted in the total amount of $22,468.00 and D&J Electronix, Inc. quoted in the total amount of $25,972.92 but Software House did not meet all the specifications on this item. D&J Electronix, Inc. was the best bid received per specification for Item 2, therefore a contract should be awarded to them on this item in the total amount of $25,972.92.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: 311163757, expires 10/09/09

Emergency Designation: Emergency legislation is requested so that this purchase may be completed before year end.

FISCAL IMPACT:

Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. $34,000.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.

Title

To authorize and direct the Finance and Management Director to enter into contract with D&J Electronix, Inc. for the purchase of high performance computers for the Division of Police, to authorize the expenditure of $25,972.92 from the Law...