City of Columbus - File #: 1916-2007

• File #: 1916-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/9/2007
• In control: Finance & Economic Development Committee
• On agenda: 12/3/2007
• Final action: 12/5/2007
• Title: To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Physical Planning Technologies, LTD, for server hosting and software support for a Comprehensive Municipal Capital Planning and Asset Management System, to authorize the expenditure of $50,400.00 from the General Fund, and to declare an emergency. ($50,400.00).

Date	Ver.	Action By	Action	Result
12/5/2007	1	CITY CLERK	Attest
12/4/2007	1	MAYOR	Signed
12/3/2007	1	Columbus City Council	Approved	Pass
12/3/2007	1	COUNCIL PRESIDENT	Signed
11/20/2007	1	EBOCO Reviewer	Reviewed and Approved
11/20/2007	1	ODI DIRECTOR	Reviewed and Approved
11/20/2007	1	Finance Drafter	Sent for Approval
11/20/2007	1	CITY ATTORNEY	Reviewed and Approved
11/20/2007	1	Finance Drafter	Sent to Clerk's Office for Council
11/19/2007	1	Finance Drafter	Sent for Approval
11/16/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/16/2007	1	Finance Drafter	Sent for Approval
11/16/2007	1	Auditor Reviewer	Reviewed and Approved
11/16/2007	1	CITY AUDITOR	Reviewed and Approved
11/15/2007	1	Finance Reviewer	Reviewed and Approved
11/15/2007	1	Finance Reviewer	Reviewed and Approved
11/13/2007	1	Finance Drafter	Sent for Approval
11/13/2007	1	Finance Reviewer	Reviewed and Approved

Explanation
Background: This legislation authorizes the Finance and Management Director to modify a contract for the Facilities Management Division with Physical Planning Technologies, LTD (PPT) for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract for PPT was authorized in the amount of $497,113 by Ordinance 0603-2005, passed July 20, 2005. It provided a software application for a Capital Planning Management System, as well as training and software support. It was modified by Ordinance 1907-2005, passed December 8, 2005, in the amount of $36,000 and by Ordinance 2232-2006, passed 12/13/2006, in the amount of $22,070. These modifications provided for server hosting and software support, respectively. The modification authorized by this ordinance will extend the server hosting and software support for an additional year (09/01/2007 to 08/31/2008). It will be impractical to bid these services, as no other company can provide server hosting and software support for PPT products.
Emergency action is requested so that proper management of city capital and operational projects is not delayed.
Fiscal Impact: The amount of this modification is $50,400.00. The contract was originally authorized by Ordinance 0603-2005 ($497,113) and modified by Ordinance 1907-2005 ($36,000) and Ordinance 2232-2006 ($22,070). Upon passage of this ordinance, the total cost of this contract will be $605,583. Funding is available in the 2007 General Fund budget. Physical Planning Technologies LTD Contract Compliance Number 98-0400011, exp. 02/18/2008.
Title
To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Physical Planning Technologies, LTD, for server hosting and software support for a Comprehensive Municipal Capital Planning and Asset Management System, to authorize the expenditure of $50,400.00 from the ...