City of Columbus - File #: 1937-2007

• File #: 1937-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/13/2007
• In control: Finance & Economic Development Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Finance and Management Director to renew and modify a contract for the Facilities Management Division with Winnscapes for snow/ice removal at various City-owned locations; to authorize the expenditure of $29,950.00 from the General Fund; to authorize the expenditure of $5,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($34,950.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/29/2007	1	Finance Drafter	Sent to Clerk's Office for Council
11/28/2007	1	Auditor Reviewer	Reviewed and Approved
11/28/2007	1	CITY AUDITOR	Reviewed and Approved
11/28/2007	1	Finance Drafter	Sent for Approval
11/28/2007	1	ODI DIRECTOR	Reviewed and Approved
11/28/2007	1	Finance Drafter	Sent for Approval
11/28/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Finance Reviewer	Reviewed and Approved
11/27/2007	1	Finance Reviewer	Reviewed and Approved
11/27/2007	1	Finance Reviewer	Reviewed and Approved
11/27/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/27/2007	1	Finance Drafter	Sent for Approval
11/16/2007	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to renew and modify a contract for the Facilities Management Division for snow/ice removal at 757 Carolyn Avenue, 750 Piedmont Road, 1000 North Hague Avenue, and the Health Department at 240 Parsons Avenue. By modifying, the Division is adding the following locations: 1393 East Broad Street, 475 Elwood, and 4211 Groves Road.

The original contract was awarded based on bids received October 7, 2003, and was authorized by Ord. 0029-2004 (passed March 9, 2004) covering all of 2004, including snow/ice removal as well as landscaping. After renewal in 2005, the snow/ice removal portion was renewed for all of 2006 by Ord. 2148-2005 (passed December 14, 2005) and the landscaping portion for 2006 was renewed by Ord. 0747-2006 (passed May 3, 2006). The snow/ice removal portion was then renewed for all of 2007 by Ord. 2092-2006 (passed December 7, 2006) and the lansdacping portion for 2007 was renewed by Ord. 0537-2007 (passed March 27, 2007). This ordinance renews the contract for the fourth of four one-year renewal options. This renewal will cover the period January 1, 2008 through December 31, 2008. This ordinance only provides funding for the snow/ice removal portion of the contract. Funding for the landscaping portion of the contract will be requested in spring 2008.

Emergency action is requested so that snow and ice removal will not be suspended at the end of the current term, December 31, 2007, thereby providing safe parking lots for City employees and public users of these facilities.

Fiscal Impact: The cost of this contract renewal is $34,950.00. In 2007, the cost of this contract was $99,950.00, including landscaping, as well as snow/ice removal. In 2006, the cost of this contract was $77,000.00, including landscaping. In 2005, the cost of this contract was $75,545.68, including landscaping, as well as snow/ice removal. The Facilities Management Division budge...