City of Columbus - File #: 2040-2007

• File #: 2040-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/26/2007
• In control: Recreation & Parks Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Director of Finance and Management to enter into contract with Byers Chevrolet for the purchase of one (1) cab and chassis truck with forestry chipper dump body for the Forestry Division of the Recreation and Parks Department, to authorize the expenditure of $82,583.00 from the Recreation and Parks Voted Bond Fund, and to declare an emergency. ($82,583.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/28/2007	1	Rec & Parks Drafter	Sent for Approval
11/28/2007	1	Auditor Reviewer	Contingent
11/28/2007	1	CITY AUDITOR	Reviewed and Approved
11/28/2007	1	Rec & Parks Drafter	Sent for Approval
11/28/2007	1	CITY ATTORNEY	Reviewed and Approved
11/28/2007	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
11/27/2007	1	EBOCO Reviewer	Reviewed and Approved
11/27/2007	1	ODI DIRECTOR	Reviewed and Approved
11/27/2007	1	Rec & Parks Drafter	Sent for Approval
11/27/2007	1	Finance Reviewer	Reviewed and Approved
11/27/2007	1	Finance Reviewer	Reviewed and Approved
11/27/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/26/2007	1	Rec & Parks Drafter	Sent for Approval
11/26/2007	1	REC & PARKS DIRECTOR	Reviewed and Approved
11/26/2007	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background: Formal competitive bids were solicited and opened by the Purchasing Office on November 8, 2007 for one (1) cab and chassis truck with a forestry chipper dump body (solicitation number SA002670 CGW). This vehicle is an integral part of the Forestry Division's daily mission which is to maintain trees and keep City streets clear from obstructed views. Forestry crews use the chipper truck to haul and dump the chipped limbs and debris from work sites. This purchase replaces a similar piece of equipment that is used in the daily operations of the Recreation and Parks Forestry Division. Bids were received from four (4) different vendors as follows:

Vendor Unit Cost Status
Byers Chevrolet $82,583.00 Majority
(Custom body built by Kaffenbarger Truck Equipment)

Center City International $83,949.00 Majority
Trucks, Inc.
(Custom body built by Kaffenbarger Truck Equipment)

Fyda Freightliner Columbus, Inc. $84,984.00 Majority
(Custom body built by Kaffenbarger Truck Equipment)

Graham Ford, Inc. $84,991.00 Majority
(Custom body built by Kaffenbarger Truck Equipment)

It is recommended that the award be made to Byers Chevrolet based on the best, responsive and responsible bidder.

Byers Chevrolet will coordinate installation of the custom body with Kaffenbarger Truck Equipment.

Federal Identification Number: 31-4139860

This ordinance is being submitted as an emergency so that we can order the custom truck and body, have it assembled and delivered to us so that it is available for use by the Forestry Division staff in the Spring of 2008.

Fiscal Impact: Funding for the purchase of one (1) cab and chassis truck with forestry chipper dump bod...