Explanation
1.BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into contract for HVAC Maintenance Services, FEM Project No. 1503.2, for the Division of Sewerage and Drainage. This contract was bid on December 12, 2007, and is proposed as a multi-year contract with incremental funding, approximately annually, as stated in the Bidding Documents.
B. Procurement History. This procurement has been conducted in accordance with the requirements for competitive sealed bidding in Section 329, Columbus City Codes, 1959. An Invitation For Bidders (IFB) was published electronically and in the "City Bulletin" on November 3 and 10, 2007. A required Pre-Bid Meeting was held on November 28, 2007. Two sets of Bidding Documents were obtained by prospective Bidders, and three Bids were received on December 12, 2007, as follows:
Entity Base Bid Amount
Cornerstone Maintenance Services Ltd. $123,823.68
Kirk Williams Mechanical Services $308,255.70
General Temperature Control $178,525.00
The bids have been reviewed, and found to be free of material defects.
C. Recommended Contract Award. The bid of Cornerstone Maintenance Services Ltd.appears to be free of substantive defects. This bid is within the budget, and has also been tendered by an entity which has previously performed satisfactory work of this class for the Division. Award is recommended to Cornerstone Maintenance Services Ltd. of Columbus, Ohio, who is the lowest Responsive and Responsible and Best Bidder.
D. Contract Compliance No.: 010852059 (MAJ). Expires 11-21-09
E. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT: The FY2008 Budget allocates sufficient funds for this contract. Amounts appropriated for this purpose in recent years are as follows:
FY Amount
2004 $110,000.00
2005 $108,000.00
2006 $89,000.00
3. PROJECT LOCATION:
This project involves the Division's...
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