City of Columbus - File #: 0130-2008

• File #: 0130-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/15/2008
• In control: Public Service & Transportation Committee
• On agenda: 2/25/2008
• Final action: 2/28/2008
• Title: To authorize the Public Service Director to modify and extend a refuse vehicle truck washing contract with TNT Powerwash; to authorize the expenditure of $61,973.00 from the General Fund; and to declare an emergency. ($61,973.00)

Date	Ver.	Action By	Action	Result
2/28/2008	1	CITY CLERK	Attest
2/27/2008	1	MAYOR	Signed
2/25/2008	1	Columbus City Council	Approved	Pass
2/25/2008	1	COUNCIL PRESIDENT	Signed
2/5/2008	1	EBOCO Reviewer	Reviewed and Approved
2/5/2008	1	ODI DIRECTOR	Reviewed and Approved
2/5/2008	1	SERVICE DIRECTOR	Reviewed and Approved
2/5/2008	1	CITY ATTORNEY	Reviewed and Approved
2/5/2008	1	Service Reviewer	Sent to Clerk's Office for Council
2/1/2008	1	SERVICE DIRECTOR	Reviewed and Approved
1/31/2008	1	Auditor Reviewer	Contingent
1/31/2008	1	CITY AUDITOR	Reviewed and Approved
1/30/2008	1	FINANCE DIRECTOR	Reviewed and Approved
1/30/2008	1	Service Reviewer	Sent for Approval
1/29/2008	1	Finance Reviewer	Reviewed and Approved
1/29/2008	1	Finance Reviewer	Reviewed and Approved
1/25/2008	1	SERVICE DIRECTOR	Reviewed and Approved
1/15/2008	1	Service Drafter	Sent for Approval
1/15/2008	1	Service Reviewer	Reviewed and Approved

Explanation

The Refuse Collection Division advertised and solicited competitive bids for Truck Washing Services in accordance with Section 329.06 and opened them on June 5, 2007. This service is used to keep Refuse Collection Division vehicles clean and minimize the fire hazard from debris. One bid was received by TNT Powerwash, Inc., cc# 920184358 expiring 04/09/2008 (MAJ).

The term of the original contract, approved by ordinance 1062-2007, is through July 31, 2008, with the option to extend the contract up to two (2) additional years. The Division and TNT Powerwash, Inc. have agreed to extend the contract through and including July 31, 2009.

The Division is in need of additional truck cleaning services to clean debris from around the transmission area of select trucks. This service need was not included in the original bid specifications. The Division and TNT Powerwash have agreed to a per piece price of $70.00 for additional cleaning services not included in the original contract. It is manifestly impractical to bid this service because the cleaning of this area of the truck is intricately tied to the general cleaning of the truck and requires the same cleaning equipment that is already on site for TNT Powerwash. Additionally, one vendor reduces liability should an issue arise.

This legislation authorizes the Public Service Director to modify this agreement with TNT Powerwash by extending the contract through and including July 31, 2009; modifying the agreement to provide for additional cleaning services; and increasing the amount of the contract to a total amount not to exceed of $87,333.00. This legislation also authorizes the expenditure of $61,973.00 or so much thereof as may be necessary to pay for the expenses related to this contract for 2008.

Emergency action is requested to ensure an uninterrupted supply of service.

Fiscal Impact: Funds in the amount of $25,360.00 were established in 2007 for six months of service. Funds for...