City of Columbus - File #: 0302-2008

• File #: 0302-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/7/2008
• In control: Safety Committee
• On agenda: 2/25/2008
• Final action: 2/28/2008
• Title: To authorize the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Motorola, Inc. to purchase portable and mobile radios and associated accessories for those first responders within the MSA, to authorize the expenditure of $1,000,000 from the FY 2007 COPS Grant, and to declare an emergency. ($1,000,000.00)

Date	Ver.	Action By	Action	Result
2/28/2008	1	CITY CLERK	Attest
2/27/2008	1	MAYOR	Signed
2/25/2008	1	Columbus City Council	Approved	Pass
2/25/2008	1	COUNCIL PRESIDENT	Signed
2/15/2008	1	Auditor Reviewer	Reviewed and Approved
2/15/2008	1	CITY AUDITOR	Reviewed and Approved
2/15/2008	1	Safety Drafter	Sent for Approval
2/15/2008	1	CITY ATTORNEY	Reviewed and Approved
2/15/2008	1	Safety Drafter	Sent to Clerk's Office for Council
2/14/2008	1	ODI DIRECTOR	Reviewed and Approved
2/14/2008	1	Safety Drafter	Sent for Approval
2/13/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/13/2008	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2008	1	Safety Drafter	Sent for Approval
2/13/2008	1	EBOCO Reviewer	Reviewed and Approved
2/11/2008	1	Safety Reviewer	Reviewed and Approved
2/11/2008	1	SAFETY DIRECTOR	Reviewed and Approved
2/11/2008	1	Safety Drafter	Sent for Approval
2/11/2008	1	Finance Reviewer	Reviewed and Approved
2/11/2008	1	Finance Reviewer	Reviewed and Approved
2/9/2008	1	Safety Reviewer	Reviewed and Approved
2/7/2008	1	Safety Drafter	Sent for Approval
2/7/2008	1	Safety Reviewer	Reviewed and Approved
2/7/2008	1	Safety Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need: This ordinance authorizes the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Motorola, Inc. to purchase 200 portable and mobile radios and associated accessories to enhance the daily activities and to provide safety to those first responders within the Metropolitan Statistical Area (MSA).

The City of Columbus, Division of Police, has been awarded $6,219,720 in funding through the FY2007 U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) Technology Grant Program. This is a Central Ohio Data Sharing Initiative program that City of Columbus Mayor Michael B. Coleman and City Council approved for implementation (Ordinance #1607-2007). Part of this grant includes the purchasing of 200 Portable and Mobile Motorola P25, 800 MHz Radios and associated accessories through Motorola, Inc. Remaining funds will be used to purchase standardized hardware/software for mobile laptop computers, a web-based mug shot system, and ancillary interconnect equipment.

B. Bid Information: Sole source has been approved by the COPS Technology Program Office (Grant #2007CKWX0050) and confirmed by Andrew A. Dorr, Assistant Director for Grants Administration, to purchase the 200 Portable and Mobile P25, 800 MHz Radios and associated accessories through Motorola, Inc. The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), Bid #SA001724, and set up a UTC FL002852.

C. Contract Compliance: Motorola, Inc. 361115800 Expires: April 28, 2008


2. FISCAL IMPACT: Required city cash match of $1,554,930 has been included in Safety's request in the 2008 Capital Improvement Budget. The city match can be met during the three year award period to go with the federal award amount of $4,664,790. Since all purchases will be made with COPS Grant funds, there will be no effec...