Explanation
BACKGROUND:
Need: In 2002, the Division of Police purchased and implemented a computerized Ohio Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-01 passed 12/17/01, for offense and complaint/incident reports. As part of the original contract, the Division was provided the option to renew for five (5) additional, one-year annual software support and maintenance terms. Since the fifth and final year of maintenance expired December 31, 2007, a new contract with the existing vendor is immediately required.
Bid Information: Due to the provisions set forth in the contract between Motorola, Inc., formerly known as CRISNET INC., formerly known as MEGG ASSOCIATES and the City of Columbus Division of Police and the proprietary nature of the software, Motorola, Inc. is the only possible supplier of the software support, maintenance and training services. The cost associated with these services was negotiated with the supplier to ensure the best pricing for the City of Columbus and the Division of Police.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance No.: 36-1115800, Expires 03/07/2010
Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for a new software support and maintenance contract to be entered into with Motorola, Inc., in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Codes, 1959.
FISCAL IMPACT:
This software and maintenance contract will be purchased with Justice Assistance Grant & Law Enforcement Seizure Funds. In 2007, the cost of contract modifications/extensions was $184,829.50. In 2005 and 2006, the cost of contract modifications/extensions was $319,081.00 and $178,616.00, respectively. The 2005 modification inclu...
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