City of Columbus - File #: 0779-2008

• File #: 0779-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/29/2008
• In control: Safety Committee
• On agenda: 5/19/2008
• Final action: 5/21/2008
• Title: To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Horizon Chillicothe Telephone for the purchase and installation of a Voicemail System for the Division of Police Headquarters, 120 Marconi Blvd., to authorize the expenditure of $64,463.00, or so much thereof as may be needed, from the Public Safety's Voted Bond Fund, and to declare an emergency. ($64,463.00)

Date	Ver.	Action By	Action	Result
5/21/2008	1	ACTING CITY CLERK	Attest
5/20/2008	1	MAYOR	Signed
5/19/2008	1	Columbus City Council	Approved
5/19/2008	1	COUNCIL PRESIDENT	Signed
5/7/2008	1	Auditor Reviewer	Reviewed and Approved
5/7/2008	1	CITY AUDITOR	Reviewed and Approved
5/7/2008	1	Safety Drafter	Sent for Approval
5/7/2008	1	CITY ATTORNEY	Reviewed and Approved
5/7/2008	1	Safety Drafter	Sent to Clerk's Office for Council
5/6/2008	1	EBOCO Reviewer	Reviewed and Approved
5/6/2008	1	ODI DIRECTOR	Reviewed and Approved
5/6/2008	1	Safety Drafter	Sent for Approval
5/5/2008	1	Finance Reviewer	Reviewed and Approved
5/5/2008	1	FINANCE DIRECTOR	Reviewed and Approved
5/5/2008	1	Safety Drafter	Sent for Approval
5/2/2008	1	Finance Reviewer	Reviewed and Approved
5/1/2008	1	Safety Reviewer	Reviewed and Approved
5/1/2008	1	SAFETY DIRECTOR	Reviewed and Approved
5/1/2008	1	Safety Drafter	Sent for Approval
4/30/2008	1	Safety Reviewer	Reviewed and Approved
4/29/2008	1	Safety Drafter	Sent for Approval
4/29/2008	1	Safety Reviewer	Reviewed and Approved
4/29/2008	1	Safety Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Horizon Chillicothe Telephone for the purchase and installation of a Voicemail System, which will work in association with the newly installed NEC Public Business Exchange (PBX) telephone system located at the Division of Police Headquarters, 120 Marconi Blvd.

B. Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a) bid SA002839. Two bids were received.

1. Shared Technologies, Inc. at $59,435.27; non-compliant
2. Horizon Chillicothe Telephone, at $64,463.00; compliant

***Horizon Chillicothe Telephone was the best overall compliant bid.

C. Contract Compliance: Horizon Chillicothe Telephone #314147310 Expires: 03/28/2010

2. FISCAL IMPACT:

A. Funding for this expenditure is available in the Public Safety's Voted Bond Fund.

B. Emergency Designation: Emergency designation is requested to ensure the continued reliability of the Police Voicemail Communication System.

Title

To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Horizon Chillicothe Telephone for the purchase and installation of a Voicemail System for the Division of Police Headquarters, 120 Marconi Blvd., to authorize the expenditure of $64,463.00, or so much thereof as may be needed, from the Public Safety's Voted Bond Fund, and to declare an emergency. ($64,463.00)

Body

WHEREAS, the responsibility of the Police Telephone Communications System is and will continue to be that of the Department of Public Safety, Division of Support Services; and,

WHEREAS, the Division of Support Services has a need to enter into contract with Horizon Chillicothe Telephone for the purchase and installation of a Voicemail System for the Divi...