City of Columbus - File #: 0788-2008

• File #: 0788-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/30/2008
• In control: Finance & Economic Development Committee
• On agenda: 6/16/2008
• Final action: 6/18/2008
• Title: To authorize the appropriation of $19,610 from the unappropriated balance of the Fleet Management Division General Fund vehicle allocation and to authorize the Finance and Management Director to establish a purchase order with Graham Ford, Inc. for the purchase of used vehicles for the Fleet Management Division on behalf of Public Safety - SRB per the terms and conditions of a citywide Universal Term Contract, to authorize the expenditure of $19,610 from the General Fund; and to declare an emergency. ($19,610)

Date	Ver.	Action By	Action	Result
6/18/2008	1	CITY CLERK	Attest
6/17/2008	1	ACTING MAYOR	Signed
6/16/2008	1	Columbus City Council	Approved	Pass
6/16/2008	1	COUNCIL PRESIDENT	Signed
6/6/2008	1	Finance Drafter	Sent to Clerk's Office for Council
6/5/2008	1	ODI DIRECTOR	Reviewed and Approved
6/5/2008	1	Finance Drafter	Sent for Approval
6/5/2008	1	CITY ATTORNEY	Reviewed and Approved
6/4/2008	1	Finance Drafter	Sent for Approval
6/4/2008	1	EBOCO Reviewer	Reviewed and Approved
6/3/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/3/2008	1	Finance Drafter	Sent for Approval
6/3/2008	1	Auditor Reviewer	Reviewed and Approved
6/3/2008	1	CITY AUDITOR	Reviewed and Approved
6/2/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/28/2008	1	Finance Reviewer	Reviewed and Approved
5/27/2008	1	Finance Drafter	Sent for Approval
5/22/2008	1	Service Reviewer	Reviewed and Approved
5/20/2008	1	Finance Reviewer	Reviewed and Approved
5/20/2008	1	Safety Reviewer	Reviewed and Approved
5/20/2008	1	Safety Reviewer	Reviewed and Approved
5/1/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a purchase order for the Fleet Management Division with Graham Ford to purchase used vehicles for Public Safety - SRB. These vehicles will replace vehicles that have high mileage and significant maintenance costs. To date, five vehicles have been purchased from the current $100,000 UTC for used vehicles. The old vehicles are to be disposed via auction upon delivery of the newly purchased vehicles.

BID INFORMATION: Vehicles will be purchased in accordance with Universal Term Contract (UTC) as established by the Purchasing Office via Solicitation SA002227, Contract # FL003382.

CONTRACT COMPLIANCE: Contract Compliance for Graham Ford, Inc. is 340901877, expires 05/30/2010, Majority.

Emergency action is necessary so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the needs for vehicles.

FISCAL IMPACT: The Fleet Management Division budgeted $2.1 million in the 2008 General Fund vehicle allocation. This ordinance authorizes an expenditure of $19,610 for approximately three vehicles. The Fleet Management Division spent $3.5 million for light vehicles from the 2007 General Fund and $3.3 million from the same fund in 2006 for vehicles.


Title

To authorize the appropriation of $19,610 from the unappropriated balance of the Fleet Management Division General Fund vehicle allocation and to authorize the Finance and Management Director to establish a purchase order with Graham Ford, Inc. for the purchase of used vehicles for the Fleet Management Division on behalf of Public Safety - SRB per the terms and conditions of a citywide Universal Term Contract, to authorize the expenditure of $19,610 from the General Fund; and to declare an emergency. ($19,610)


Body

WHEREAS, the Department of Public Safety needs to replace vehicles that have high mileage and significant maintenance costs; an...