City of Columbus - File #: 0811-2008

• File #: 0811-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/2/2008
• In control: Administration Committee
• On agenda: 7/7/2008
• Final action: 7/9/2008
• Title: To authorize the transfer of funds within the Information Services Fund; to authorize the Director of Finance and Management, to establish blanket purchase orders, for the Department of Technology to purchase servers, replacement desktop computers and computer related products and equipment on behalf of various city agencies from pre-established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc.; to authorize the expenditure of $552,625.22 from the Department of Technology Information Services Fund; and to declare an emergency. ($552,625.22)

Date	Ver.	Action By	Action	Result
7/9/2008	1	CITY CLERK	Attest
7/8/2008	1	MAYOR	Signed
7/7/2008	1	Columbus City Council	Approved	Pass
7/7/2008	1	COUNCIL PRESIDENT	Signed
6/17/2008	1	Technology Drafter	Sent for Approval
6/17/2008	1	CITY ATTORNEY	Reviewed and Approved
6/17/2008	1	Technology Drafter	Sent to Clerk's Office for Council
6/16/2008	1	ODI DIRECTOR	Reviewed and Approved
6/16/2008	1	Technology Reviewer	Sent for Approval
6/16/2008	1	Auditor Reviewer	Reviewed and Approved
6/16/2008	1	CITY AUDITOR	Reviewed and Approved
6/13/2008	1	EBOCO Reviewer	Reviewed and Approved
6/10/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/10/2008	1	Technology Drafter	Sent for Approval
6/9/2008	1	Finance Reviewer	Reviewed and Approved
6/5/2008	1	Finance Reviewer	Reviewed and Approved
6/3/2008	1	Technology Reviewer	Sent for Approval
5/15/2008	1	Finance Reviewer	Reviewed and Disapproved
5/13/2008	1	ODI DIRECTOR	Reviewed and Approved
5/13/2008	1	Technology Drafter	Sent for Approval
5/12/2008	1	Technology Reviewer	Sent for Approval
5/12/2008	1	EBOCO Reviewer	Reviewed and Approved
5/9/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/9/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/8/2008	1	Technology Reviewer	Reviewed and Approved
5/8/2008	1	Technology Reviewer	Sent for Approval
5/2/2008	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of servers, replacement desktop computers, and computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL003923, with Resource One Computer Systems, Inc., expiration date March 31, 2011 and FL003922, with Smart Solutions, Inc., expiration date March 31, 2011.

This ordinance also authorizes the transfer of funds between Object Level One codes to allow additional funding to be available for the upgrade of various computers within the Development Department and for the purchase of servers for the Department of Technology. The Department of Technology needs to purchase additional servers to allow for the test and production phases of the InsightETE project to continue.

The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the operation of applications that are vital to the daily operation of various city agencies. Replacement of these items is crucial for continued efficiency of city operations so the city agenices can access the applications needed for daily operation.



FISCAL IMPACT
The Department of Technology will expend $513,041.97 with Resource One Computer Systems, Inc. and $39,583.25 with Smart Solutions, Inc. There is a need to transfer $56,100 from Object Level 1 - 03 to Object Level 1 - 02 to allow for the upgrade of various computers within the Development Department. There is also a need to transfer $28,217.28 from Object Level 1 - 03 to Object Level 1 - 06 to allow for the purchase of additional servers for the Department of Technology. Funds are identified and available in the 2008 Department of Technology's Information Services Budget to fund this purchase, which in the aggregate t...