City of Columbus - File #: 0846-2008

• File #: 0846-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/9/2008
• In control: Utilities Committee
• On agenda: 6/9/2008
• Final action: 6/11/2008
• Title: To authorize the Director of Public Utilities to enter into a construction administration and inspection services agreement with Prime Engineering & Architects, Inc., to authorize the transfer of $167,608.52 and an expenditure of $240,000.00 from the Voted Sanitary Sewer Bond Fund; to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage; to authorize the expenditure of $300,000.00 from the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($540,000.00)

Date	Ver.	Action By	Action	Result
6/11/2008	1	CITY CLERK	Attest
6/10/2008	1	MAYOR	Signed
6/9/2008	1	Columbus City Council	Approved	Pass
6/9/2008	1	COUNCIL PRESIDENT	Signed
5/29/2008	1	Utilities Drafter	Sent for Approval
5/29/2008	1	CITY ATTORNEY	Reviewed and Approved
5/29/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
5/28/2008	1	Utilities Drafter	Sent for Approval
5/28/2008	1	Auditor Reviewer	Reviewed and Approved
5/28/2008	1	CITY AUDITOR	Reviewed and Approved
5/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
5/22/2008	1	Finance Reviewer	Reviewed and Approved
5/21/2008	1	ODI DIRECTOR	Reviewed and Approved
5/21/2008	1	Utilities Drafter	Sent for Approval
5/19/2008	1	Utilities Reviewer	Sent for Approval
5/19/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
5/19/2008	1	Utilities Drafter	Sent for Approval
5/19/2008	1	EBOCO Reviewer	Reviewed and Approved
5/16/2008	1	Utilities Reviewer	Reviewed and Approved
5/16/2008	1	Utilities Drafter	Sent for Approval
5/16/2008	1	Utilities Reviewer	Reviewed and Approved
5/12/2008	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a construction administration and inspection services contract with Prime Engineering & Architects, Inc. The Department of Public Utilities's project management personnel have reviewed proposals from several local firms, and is requesting City Council to authorize the award of a contract to each of the three highest ranking firms.

2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for the period of 2008-2010. This ordinance will authorize the expenditure of $240,000.00 for two sanitary sewer projects and $300,000.00 for one water project. The Department anticipates requesting additional appropriations to this contract during the remainder of 2008, 2009, and 2010 fiscal years, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.

3. FISCAL IMPACT:
This legislation includes a transfer of funds within the Voted Sanitary Sewer Bond Fund and an amendment to the 2008 Capital Improvements Budget to allow sufficient cash and authority in the proper account for this project. There is sufficient funding within the Water Works Enlargement Voted Bonds Fund.

4. CONTRACT COMPLIANCE INFO: 31-1373357 (FBE) (Expires 4/8/2010)

5. EMERGENCY DESIGNATION:
The Department is requesting that this ordinance be made an emergency measure in order to expedite the establishment of the contract services that are necessary to ensure that the sanitary and water systems are being rehabilitated and/or replaced to ensure the continued operation of this vital infrastructure.


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