City of Columbus - File #: 1000-2008

• File #: 1000-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/6/2008
• In control: Public Service & Transportation Committee
• On agenda: 7/7/2008
• Final action: 7/9/2008
• Title: To authorize the Finance Director to establish purchase orders for the purchase of various forms of asphalt, including asphalt concrete, emulsion, and emulsified asphalt, in accordance with the terms and conditions of applicable existing citywide universal term contracts for the Transportation Division; to authorize the expenditure of $400,000.00 from the Municipal Motor Vehicle License Tax Fund and the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($400,000.00)

Date	Ver.	Action By	Action	Result
7/9/2008	1	CITY CLERK	Attest
7/8/2008	1	MAYOR	Signed
7/7/2008	1	Columbus City Council	Approved	Pass
7/7/2008	1	COUNCIL PRESIDENT	Signed
6/23/2008	1	CITY ATTORNEY	Reviewed and Approved
6/23/2008	1	Service Reviewer	Sent to Clerk's Office for Council
6/20/2008	1	ODI DIRECTOR	Reviewed and Approved
6/20/2008	1	Service Reviewer	Sent for Approval
6/19/2008	1	EBOCO Reviewer	Reviewed and Approved
6/18/2008	1	CITY AUDITOR	Reviewed and Approved
6/18/2008	1	Service Reviewer	Sent for Approval
6/17/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/17/2008	1	Service Reviewer	Sent for Approval
6/17/2008	1	Auditor Reviewer	Reviewed and Approved
6/16/2008	1	Finance Reviewer	Reviewed and Approved
6/13/2008	1	Finance Reviewer	Reviewed and Approved
6/12/2008	1	SERVICE DIRECTOR	Reviewed and Approved
6/6/2008	1	Service Drafter	Sent for Approval
6/6/2008	1	Service Reviewer	Reviewed and Approved

Explanation
The Transportation Division is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses various forms of asphalt, including asphalt concrete, emulsion and emulsified asphalt, in its surface treatment program to effect repairs and maintenance to streets, gravel alleys and berms, and to patch potholes.

The Purchasing Office has established citywide universal term contracts with 3 vendors for the purchase of these materials:
Shelly and Sands , contract compliance number 314351261, expiring 2/19/10
(FL003941)
Apple-Smith Corp., contract compliance number 311012654, expiring 8/16/09
(FL003942)
Kokosing Materials, contract compliance number 310980603, expiring 2/5/10
(FL003942)

This legislation will authorize the expenditure of $400,000.00 for various forms of asphalt per the terms and conditions of these existing universal term contracts.

Due to the severity of the winter weather there has been an unusually large number of potholes leading to the need for this funding. In addition, the freezing and thawing throughout the winter has caused many locations to pit and buckle more than usual. These large expanses require a larger, more permanent repair, such as a cut-out to maintain safe and passable roads.

Fiscal Impact: Funds in the amount of $400,000.00 are available in the Municipal Motor Vehicle License Tax Fund and the Streets and Highways G.O. Bonds Fund for this purpose. The Division expended $129,465.00, $202,832.00 and 229,058.00 for asphalt emulsion in 2006, 2007 and 2008, respectively.

Emergency action is requested to assure an uninterrupted supply of this critical commodity.

Title
To authorize the Finance Director to establish purchase orders for the purchase of various forms of asphalt, including asphalt concrete, emulsion, and emulsified asphalt, in accordance with the terms and conditions of applicable existing citywide universal term contracts for the Transp...