City of Columbus - File #: 1127-2008

• File #: 1127-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/23/2008
• In control: Recreation & Parks Committee
• On agenda: 7/14/2008
• Final action: 7/17/2008
• Title: To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for the 2008 Asphalt Improvements Phase II Project, to authorize the expenditure of $250,000.00 from the 1999/2004 Recreation and Parks Voted Bond Fund, and to declare an emergency. ($250,000.00)

Date	Ver.	Action By	Action	Result
7/17/2008	1	CITY CLERK	Attest
7/15/2008	1	MAYOR	Signed
7/14/2008	1	Columbus City Council	Approved	Pass
7/14/2008	1	COUNCIL PRESIDENT	Signed
7/8/2008	1	City Clerk's Office	Sent back for Clarification/Correction
7/8/2008	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
7/1/2008	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
6/27/2008	1	Rec & Parks Drafter	Sent for Approval
6/27/2008	1	Auditor Reviewer	Reviewed and Approved
6/27/2008	1	CITY AUDITOR	Reviewed and Approved
6/27/2008	1	Rec & Parks Drafter	Sent for Approval
6/27/2008	1	CITY ATTORNEY	Reviewed and Approved
6/26/2008	1	Finance Reviewer	Reviewed and Approved
6/26/2008	1	Finance Reviewer	Reviewed and Approved
6/26/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/25/2008	1	ODI DIRECTOR	Reviewed and Approved
6/25/2008	1	Rec & Parks Drafter	Sent for Approval
6/24/2008	1	Rec & Parks Drafter	Sent for Approval
6/24/2008	1	EBOCO Reviewer	Reviewed and Approved
6/23/2008	1	Rec & Parks Drafter	Sent for Approval
6/23/2008	1	REC & PARKS DIRECTOR	Reviewed and Approved

Explanation

Background:
The Recreation and Parks Department solicited bids for the 2008 Asphalt Improvements Phase II Project. Five (5) bids were received and opened by the Recreation and Parks Department on June 17, 2008. The bids are as follows:

Vendor Status Amount
M&D Blacktop Sealing Majority $170,000.00
B&C Blacktop Sealing, Inc. Majority $184,000.00
Columbus Asphalt Majority $209,840.00
Chemcote Majority $230,520.00
Shelly & Sands Majority $320,000.00

It is the recommendation of the Recreation and Parks Department to award the bid to Pavement Protectors dba M&D Blacktop Sealing.

The project includes asphalt repair and renovation at Antrim Park, Berliner Park, Big Walnut Park, Anheuser-Busch Park and Westgate Park and any such work as may be necessary to complete the contract in accordance with the plans and specifications on file in the Recreation and Parks Department. The improvements will repair severely damaged asphalt parking areas and roadways within our parks and facilities providing better customer service and safer facilities.

A contingency in the amount of $80,000.00 is included in this legislation as well as for various small asphalt repairs throughout City of Columbus parks as needed on a unit cost basis.

The Contract Compliance Number for Pavement Protectors, dba M&D Blacktop Sealing is #31-1131599 and the contract compliance is effective through June 2, 2010.

Emergency action is requested so that the project can begin immediately in order to allow for completion prior to the close of asphalt plants.

Fiscal Impact:
$250,000.00 is required and bud...