City of Columbus - File #: 1137-2008

• File #: 1137-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2008
• In control: Finance & Economic Development Committee
• On agenda: 7/14/2008
• Final action: 7/17/2008
• Title: To authorize the Director of Finance and Management to modify and increase the contract with Gutknecht Construction Company for the construction of the new Fire Station No. 10, 1080 West Broad Street; to amend the 2008 Capital Improvements Budget; to authorize the City Auditor to transfer $49,966.08 between projects within the Safety Voted Bond Fund; to authorize the additional expenditure of $50,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($50,000.00)

Date	Ver.	Action By	Action	Result
7/17/2008	1	CITY CLERK	Attest
7/15/2008	1	MAYOR	Signed
7/14/2008	1	Columbus City Council	Approved	Pass
7/14/2008	1	COUNCIL PRESIDENT	Signed
7/2/2008	1	CITY ATTORNEY	Reviewed and Approved
7/2/2008	1	Finance Reviewer	Sent to Clerk's Office for Council
7/1/2008	1	EBOCO Reviewer	Reviewed and Approved
7/1/2008	1	Finance Drafter	Sent for Approval
7/1/2008	1	Finance Drafter	Sent for Approval
7/1/2008	1	ODI DIRECTOR	Reviewed and Approved
7/1/2008	1	Finance Drafter	Sent for Approval
6/30/2008	1	Finance Drafter	Sent for Approval
6/30/2008	1	Auditor Reviewer	Reviewed and Approved
6/30/2008	1	CITY AUDITOR	Reviewed and Approved
6/30/2008	1	Finance Reviewer	Sent for Approval
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/26/2008	1	Safety Reviewer	Reviewed and Approved
6/26/2008	1	Safety Reviewer	Reviewed and Approved
6/26/2008	1	SAFETY DIRECTOR	Reviewed and Approved
6/26/2008	1	Finance Drafter	Sent for Approval
6/25/2008	1	Finance Reviewer	Reviewed and Approved
6/24/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify and increase the Office of Construction Management's contract with Gutknecht Construction Company in the amount of $50,000.00 for the installation of the Maximus Fuel System at the new Fire Station No. 10, 1080 West Broad Street. The original contract was authorized by Ordinance No. 0577-2007, passed April 16, 2007, which authorized the construction of Fire Station No. 10. Fire Station No. 10 is a LEED (Leadership in Energy and Environmental Design) Certified building in compliance with the Mayor's Get Green Columbus initiative. This ordinance will authorize installation of the Maximus Fuel System, an automated fuel dispenser monitoring system. With the rising cost of diesel fuel, the Maximus Fuel System will provide precise tracking of users, vehicles receiving fuel, and the amount dispensed.

At the time of the original bid, the City had not yet implemented the Maximus policy. Therefore, this was not part of the original bid package. Due to the fact Gutknecht Construction Company is presently working in this building, a modification with Gutknecht is the logical and most expeditious option for addressing the requested modifications. It would cause unnecessary delays and potential mistakes if two general contractors are working on the same site. Therefore, it would not be in the best interests of the City to bid the fuel system.

This ordinance also authorizes the transfer of $49,966.08 between projects within the Safety Voted Bond Fund and amends the 2008 Capital Improvement Budget, Ordinance No. 0690-2008. Fire Station No. 10 has an unencumbered cash balance of $33.92.

Emergency action is requested so that fuel monitoring can occur as quickly as possible, thereby ensuring that City resources are properly used.

Fiscal Impact: The original contract was authorized by Ordinance No. 0577-2007, passed April 16, 2007, in the amount of $4,454,...