City of Columbus - File #: 1138-2008

• File #: 1138-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2008
• In control: Finance & Economic Development Committee
• On agenda: 7/14/2008
• Final action: 7/17/2008
• Title: To authorize the Finance and Management Director to modify a contract with Dunlop and Johnston, Inc. for the installation of a Maximus Fuel System at the new Fire Training Center at the Parsons Avenue Complex, 3675 Parsons Avenue; to amend the 2008 Capital Improvement Budget; to authorize the City Auditor to transfer $48,605.03 between projects within the Safety Voted Bond Fund; to authorize the expenditure of $50,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($50,000.00)

Date	Ver.	Action By	Action	Result
7/17/2008	1	CITY CLERK	Attest
7/15/2008	1	MAYOR	Signed
7/14/2008	1	Columbus City Council	Approved	Pass
7/14/2008	1	COUNCIL PRESIDENT	Signed
7/2/2008	1	CITY ATTORNEY	Reviewed and Approved
7/2/2008	1	Finance Reviewer	Sent to Clerk's Office for Council
7/1/2008	1	EBOCO Reviewer	Reviewed and Approved
7/1/2008	1	Finance Drafter	Sent for Approval
7/1/2008	1	Finance Drafter	Sent for Approval
7/1/2008	1	ODI DIRECTOR	Reviewed and Approved
7/1/2008	1	Finance Drafter	Sent for Approval
6/30/2008	1	Finance Drafter	Sent for Approval
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/27/2008	1	Finance Drafter	Sent for Approval
6/27/2008	1	Auditor Reviewer	Reviewed and Approved
6/27/2008	1	CITY AUDITOR	Reviewed and Approved
6/26/2008	1	Safety Reviewer	Reviewed and Approved
6/26/2008	1	Safety Reviewer	Reviewed and Approved
6/26/2008	1	SAFETY DIRECTOR	Reviewed and Approved
6/26/2008	1	Finance Drafter	Sent for Approval
6/25/2008	1	Finance Reviewer	Reviewed and Approved
6/24/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Dunlop and Johnston, Inc. in the amount of $50,000.00 for the installation of a Maximus Fuel System at the new Fire Training Center at the Parsons Avenue Complex, 3675 Parsons Avenue. The original contract was authorized by Ordinance No. 0854-2007, passed June 13, 2007 which authorized construction of the new Fire Training Center. The new Fire Training Center houses a practical skills building, a burn building, a training tower, a simulator, a shelter, and a pole barn. This ordinance will authorize installation of the Maximus Fuel System, an automated fuel dispenser monitoring system. With the rising cost of diesel fuel, the Maximus Fuel System will provide precise tracking of users, vehicles receiving fuel, and the amount dispensed.

At the time of the original bid, the City had not yet implemented the Maximus policy. Therefore, this was not part of the original bid package. Due to the fact this contractor is presently working on this site, a modification with Dunlop and Johnston is the logical and most expeditious option for addressing the requested modifications. It would cause unnecessary delays and potential mistakes if two general contractors are working on the same site. Therefore, it would not be in the best interests of the City to bid the fuel system.

The ordinance also authorizes the transfer of $48,604.22 between projects within the Safety Voted Bond Fund and amends the 2008 Capital Improvement Budget, Ordinance No. 0690-2008.

Emergency action is requested so that fuel monitoring can occur as quickly as possible, thereby ensuring that fuel is properly used.

Fiscal Impact: The cost of this contract was authorized by Ordinance No. 0854-2007, passed June 13, 2007, in the amount of $8,572,180.00. This modification is for $50,000.00, thereby increasing the total contract...