Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to renew a contract with Netsmart Technologies, Inc., for annual software maintenance and support of the Avatar claims billing and behavioral health data system, and annual subscription to the Wiley Library. The system was initially purchased by the Columbus Board of Health by authority of ordinance 2078-2005 (EL005861), and annual maintenance and support was last renewed by authority of ordinance 0131-2011 (EL011485), which also reassigned the contract previously held by Netsmart New York (11-3215536) to Netsmart Technologies, Inc. This renewal will provide service for the period April 1, 2012 to March 31, 2013, at a cost of $13,020.00.
This purchase is necessary to meet the requirements of the Franklin County ADAMH Board and the Ohio Department of Alcohol and Drug Addiction Services. Netsmart Technologies, Inc. will provide the Alcohol and Drug Abuse Program operated by the Columbus Public Health Department with ongoing technical support for the system.
As the vendor is the only provider of software maintenance and support for the systems licensed to the City, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
EMERGENCY:
Emergency legislation is requested to maintain ongoing and uninterrupted services for the Avatar claims billing systems.
FISCAL IMPACT:
In years 2010 and 2011, the Department of Technology expended $24,183.75 and $12,396.03 respectively for the annual renewal of software maintenance and support of the Avatar System. The cost for the 2012 software maintenance and support, and annual subscription to the Wiley Library is $13,020.00 (Netsmart Technologies), bringing the aggregate contract total for maintenance and support, including this request to $64,517.78. The amount of $13,020.00 is...
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