Explanation
BACKGROUND: This ordinance is for the option to purchase Lamps. The contract will provide for the option to purchase various lamps for all City operations including street lights and traffic signals. The term of the proposed option contract is through April 30, 2015. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 26, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004221; 53 bids were solicited (MBE:1; FBE:0); Four (4) bids were received (MBE: 0; FBE: 0). This bid listed various lamps categorized as "green lighting" that will continue to be used to standardize lighting in City Operations as well as provide energy savings.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Consolidated Electrical Distributors (CED): CC#770559191 (expires: 8/30/2012)
Wesco Distribution: CC# 251723345 (expires: 6/15/2013)
Total Estimated Annual Expenditure: $250,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Sutton Battery Company, Inc. dba Batteries Plus was deemed non-responsive as they did not provide catalogue discount information on the Proposal Pages as specified in Section 6.5.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance & Management Director to enter into two (2) UTC contracts for the o...
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