Explanation
BACKGROUND: This ordinance is for the option to purchase Carbon Dioxide for the Power and Water Division. Carbon Dioxide is used in the City's water treatment processes. The term of the proposed option contract will be three (3) years. Contract is through March 31, 2015, with the option to extend for one additional year. The Purchasing Office opened formal bids on January 26, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004227). Fifty five (55) (M1A:0, F1:1) bids were solicited; A total of three (3) bid proposals (M1A:0, F1:0) were received. The lowest numeric bid (Linde LLC) was non-responsive as they took exception to several bid requirements requiring delivery surety. The second lowest numeric bid (EPCO Carbon Dioxide products) was determined to be not responsible as this vendor has defaulted on this contract in the past at a cost to the City of over $250,000.00.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.
Continental Carbonic Products, Inc., CC#362876213 expires 03/04/2013).
Total Estimated Annual Expenditure: $400,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Carbon Dioxide is used in the City's water treatment processes and a delay in its availability would negatively affect the efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Carbon...
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