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File #: 1337-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/28/2013 In control: Public Service & Transportation Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Company, and to provide for the payment of construction administration and inspection services in connection with the UIRF - Taylor Avenue project; to authorize the expenditure of up to $676,095.49 from the Streets and Highways Bonds Fund; and to declare an emergency. ($676,095.49)
Attachments: 1. Recommendation
Explanation
 
1.      BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the UIRF - Taylor Avenue project and to provide payment for construction administration and inspection services.  
 
The UIRF - Taylor Avenue project consists of removing and replacing curb and sidewalk along Taylor Avenue between Mt. Vernon Avenue and Maryland Avenue; installing street trees in grates and a brick paver accent strip; drainage, traffic control, and retaining wall improvements.
 
The estimated Notice to Proceed date is July 10, 2013.  The project was let by the Office of Support Services through Vendor Services and Bid Express.  Two bids were received on May 21, 2013, (two majority) and tabulated as follows:   
      
Company Name                                   Bid Amt            City/State             Majority/MBE/FBE
Decker Construction Company             $614,632.26         Columbus, OH               Majority
Columbus Asphalt Paving, Inc.         $671,685.96          Columbus, OH               Majority
Award is to be made to Decker Construction Company as the lowest, responsive, responsible and best bidder.  The contract amount will be $614,632.26.  The amount for construction administration and inspection services will be $61,463.23.  The legislated amount is $676,095.49.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
 
2.  CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is 310983557 and expires 2/3/14.
 
3.  FISCAL IMPACT
Funds in the amount of $676,095.49 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure and will be reimburse after the 2013 Bond Sale.
 
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of vehicular and pedestrian safety.
 
Title
 
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor  to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Company, and to provide for the payment of construction administration and inspection services in connection with the UIRF - Taylor Avenue  project; to authorize the expenditure of up to $676,095.49 from the Streets and Highways Bonds Fund; and to declare an emergency.  ($676,095.49)
 
Body
 
WHEREAS, the City of Columbus, Department of Public Service is engaged in the UIRF - Taylor Avenue project; and
 
WHEREAS, this project consists of  removing and replacing curb and sidewalk along Taylor Avenue between Mt. Vernon Avenue and Maryland Avenue; installing street trees in grates and a brick paver accent strip; drainage, traffic control, retaining wall improvements; and
 
WHEREAS, Decker Construction Company will be awarded the contract for the UIRF - Taylor Avenue project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
 
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improvements planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1.  That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
 
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440005-100000 / UIRF - Eng&Constr/Traffic (Voted Carryover) / $985,504.00 / ($485,504.00) / $500,000.00
704 / 440005-100009 / UIRF - Holtzman/Main (Voted Carryover) / $342,025.00 / ($190,592.00) / $151,433.00
704 / 440005-100014 / UIRF - Taylor Ave. (Voted Carryover) / $0.00 / $676,096.00 / $676,096.00
 
704 / 440005-100000 / UIRF - Eng&Constr/Traffic (Voted 2008) / $3,680,000.00 / ($190,592.00) / $3,489,408.00
704 / 440005-100009 / UIRF - Holtzman/Main (Voted 2008) / $0.00 / $190,592.00 / $190,592.00
SECTION 2.  That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704,  as follows:
 
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / UIRF - Eng&Constr/Traffic / 06-6600 / 590050 / $485,503.56
704 / 440005-100009 / UIRF - Holtzman/Main / 06-6600 / 740509 / $190,591.93
 
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100014 / UIRF - Taylor Ave. / 06-6600 / 740514 / $676,095.49
 
SECTION 3.  That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company 3040 McKinley Avenue, Columbus, Ohio 43204 for the construction of the UIRF - Taylor Avenue  project in the amount of $614,632.26 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $61,463.23.
 
SECTION 4.  That for the purpose of paying the cost of the contract and inspection, the sum of $676,095.49 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Funds, No. 704, for the Division of Design and Construction, Dept.-Div. 44-01, as follows:
 
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount  
704 / 440005-100014 / UIRF - Taylor Ave. / 06-6631 / 740514 / $614,632.26
 
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100014 / UIRF - Taylor Ave. / 06-6687 / 740514 / $61,463.23
 
SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
 
SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.