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File #: 1266-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/17/2013 In control: Public Utilities Committee
On agenda: 7/15/2013 Final action: 7/18/2013
Title: To authorize the Director of Public Utilities to enter into a contract with General Temperature Control, Inc. to provide Boiler Maintenance Services for various facilities of the Department of Public Utilities, to authorize the expenditure of $166,740.00 from the Sewer System Operating Fund, and $20,000.00 from the Water Operating Fund. ($186,740.00)
Attachments: 1. ORD 1266-2013 Boiler Maint Serv. - CT Info Form, 2. ORD 1266-2013 Boiler Maint Svc - Bid Tab 4-10-13 FEM 1502.pdf, 3. ORD 1266-2013 Boiler Maint Svc - Sub Work ID Form
Explanation
 
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract with General Temperature Control, Inc. for the purpose of providing Boiler Maintenance Services for the Department of Public Utilities facilities at Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, Sewer Maintenance Operations Center and the Dublin Road Water Treatment Plant, FEM Project No. 1502.7.  Other Department facilities may be added in the future.  The work to be performed under this contract will be mainly boilers and their associated equipment and systems that require inspection, testing, troubleshooting, chemical addition and balancing, maintenance, and repair or replacement of failed components.  The work may also include updating of software and firmware for the various boiler system heating units or any boiler associated equipment.  Maintenance and repair of piping systems, fees for State Inspections and necessary chemicals are also considered part of the boiler system and therefore part of the required work.
 
The Department of Public Utilities solicited Competitive Bids for the subject services in accordance with the provisions of Section 329 (SA004871).  Sixteen (16) vendors were solicited (16 MAJ).  Two (2) bids (2 MAJ) were received, on April 10, 2013.  General Temperature Control, Inc. was determined to be the lowest, most responsive, responsible and best bidder.  
 
This contract is for one (1) year, from the date of execution, with the option to renew for three (3) additional years based upon mutual agreement, budgeted funds and approval by City Council.
 
 
SUPPLIER:  General Temperature Control, Inc. (31-1201236), Expires March 13, 2014
 
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
 
FISCAL IMPACT:  $166,740.00 is budgeted and needed for this expenditure for the Division of Sewerage and Drainage.  $20,000.00 is budgeted and needed for this expenditure for the Division of Water.  
 
$118,101.82 was spent in 2012
$109,253.21 was spent in 2011
 
 
Title
 
To authorize the Director of Public Utilities to enter into a contract with General Temperature Control, Inc. to provide Boiler Maintenance Services for various facilities of the Department of Public Utilities, to authorize the expenditure of $166,740.00 from the Sewer System Operating Fund, and $20,000.00 from the Water Operating Fund.  ($186,740.00)
 
 
Body
 
WHEREAS, bids for Boiler Maintenance Services for the various facilities of the Department of Public Utilities were received by the Director of Public Utilities and opened on April 10, 2013.
 
WHEREAS, the Division of Sewerage and Drainage recommends that an award be made to the lowest, most responsive, responsible, and best bidder, General Temperature Control, Inc., and
 
WHEREAS, this contract is for one (1) year, from the date of execution, with the option to renew for three (3) additional years based upon mutual agreement, budgeted funds and approval by City Council, and
 
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into contract with General Temperature Control, Inc. for Boiler Maintenance Services, in order to provide for the proper maintenance of the various operational facilities of the Department of Public Utilities; now, therefore
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the Director of Public Utilities be, and hereby is, authorized to contract with General Temperature Control, Inc. for Boiler Maintenance Services at the various facilities of the Department of Public Utilities.
 
SECTION 2.  That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and the Division of Water.  
 
SECTION 3.  That the expenditure of $186,740.00 or so much thereof as may be needed, be and the same hereby is authorized to pay the cost of this contract as follows:
 
Division of Sewerage and Drainage
Dept./Div.:  60-05
Fund:  650
OCA:  605378
Object Level 1:  03  
Object Level 03:  3372
Amount:  $166,740.00
 
Division of Water
Dept./Div.:  60-09
Fund:  600
OCA:  602425
Object Level 1:  03
Object Level 03:  3372
Amount:  $20,000.00
 
Total contract amount:  $186,740.00
 
SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
 
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.