Explanation
BACKGROUND:
The City Treasurer and other city agencies require armored car services to pick up and deliver deposits on a daily basis. On May 3, 2013 a request for quotation SA004947 for armored car services was issued by the City Treasurer's Office which advertised and solicited competitive bids in accordance with Section 329.06. Seven (7) bids were solicited; one (1) bid was received. The bid pricing was based on specifications that included a schedule of pickups and deliveries for four city agencies and the Municipal Court Clerk’s Office. The schedule originally requested by the Municipal Court Clerk was changed after the bid was received. As a result, a waiver of competitive bidding is required.
The Treasurer’s Office wishes to award the contract for armored car services, subject to City Council approval, to Brink’s, Inc. The contract is for a period of one year, beginning August 1, 2013 through July 31, 2014 with options for renewal of four one-year periods.
Contract Compliance: Brink's, Incorporated, 362478302, expires May 29, 2015
This ordinance is being submitted as an emergency because, without emergency action, safe and secure deliveries of the city’s deposits will be interrupted.
FISCAL IMPACT: Funding for these services is budgeted and available in various agencies throughout the city.
Title
To authorize and direct the City Treasurer to enter into contract for armored car services with Brink's Inc.; to authorize the expenditure of $57,000.00 from various funds within the city; to waive competitive bidding; and to declare an emergency. ($57,000.00)
Body
WHEREAS, the City Treasurer solicited formal bids on May 3, 2013 for which only one bid was received; and
WHEREAS, the specifications for pickup and delivery, on which the bid was based, was changed at the request of the Municipal Court Clerk, necessitating a bid waiver; and
WHEREAS, as armored car services are necessary to ensure the safe and secure delivery of cit...
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