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File #: 1470-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/11/2013 In control: Public Utilities Committee
On agenda: 7/15/2013 Final action: 7/18/2013
Title: To authorize the Director of Public Utilities to execute a construction contract with Quandel Construction Group for the 910 Dublin Road Building Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $7,555,222.40 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($7,555,222.40)
Attachments: 1. ORD 1470-2013 Bid Tab, 2. ORD 1470-2013 QFF, 3. ORD 1470-2013 Information, 4. ORD 1470-2013 Sub ID, 5. ORD 1470-2013 Map
Explanation
 
1. BACKGROUND:  This legislation authorizes the Director of Public Utilities to enter into a construction contract with Quandel Construction Group, in the amount of $7,555,222.40, for the 910 Dublin Road Building Improvements Project, Division of Water Contract Number 1145.
 
Work under this contract will include replacements and additions to the 910 Dublin Road facility, as described below.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:  The 910 Dublin Road facility has not had any major improvements since an addition was added in 1988.  Improvements include:
 
MEP (mechanical, electrical, plumbing) upgrades; will significantly improve the efficiencies of the mechanical systems.  
 
Roof and windows; current fixtures are a major source of air and water infiltration into the building - these replacements will aid in improving energy efficiencies and reducing damage to the building.  
 
CNG (compressed natural gas) detection system; will allow the division to continue its green effort of purchasing and utilizing CNG powered vehicles and add the capability of our fleet maintenance group to work on these vehicles.  
 
Halon fire suppression system; existing system is not in good working order and halon is no longer an acceptable dry agent; the replacement of these fire suppression systems will ensure the operation of our water control center and will utilize an acceptable dry agent.  
 
PA system; will allow for mass notification to employees and the public that are in the facility in the event of an emergency.  
 
ADA compliance; will also bring the building up to code by upgrading the elevator, restrooms, and egress pathways.  These renovations will improve the accessibility of our facility for both our employees and our customers.
 
3. CONSTRUCTION CONTRACT AWARD:  The Director of Public Utilities publicly opened four bids on June 5, 2013 from: Quandel Construction Group - $7,555,222.40; Altman General Contractors - $7,782,500.00; General Temperature Control - $7,942,000.00; and R.W. Setterlin Building Co. - $8,727,400.00.
 
Quandel Construction Group was deemed the lowest, best, most responsive and responsible bidder in the amount of $7,555,222.40.  Their Contract Compliance Number is 23-2315218 (expires 6/12/15, Majority).  Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Quandel Construction Group.
 
4. FISCAL IMPACT:  A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
 
 
Title
 
To authorize the Director of Public Utilities to execute a construction contract with Quandel Construction Group for the 910 Dublin Road Building Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $7,555,222.40 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget.  ($7,555,222.40)
 
 
Body
 
WHEREAS, four bids for the 910 Dublin Road Building Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on June 5, 2013; and
 
WHEREAS, the lowest, best, most responsive and responsible bid was from Quandel Construction Group in the amount of $7,555,222.40; and
 
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the 910 Dublin Road Building Improvements Project; and
 
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and  
 
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
 
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities to authorize the Director of Public Utilities to enter into a construction contract with Quandel Construction Group for the 910 Dublin Road Building Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the 910 Dublin Road Building Improvements Project with Quandel Construction Group, 8181 Worthington Road, Westerville, Ohio 43082; in the amount of $7,555,222.40; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
 
SECTION 2.  That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
 
SECTION 3.  That the City Auditor is hereby authorized to transfer $7,508,147.65 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, OL3 6621, as follows:
 
Fund No. | Project No. | Project Name | OCA Code | OL3 | Change
606 | 690428-100002 (carryover) | DRWP Cap Incr. Sludge P.S. | 664282 | -$7,508,147.65
606 | 690026-100002 (carryover) | 910/Indianola Bldg. Imp's | 623639 | +$7,508,147.65
 
SECTION 4.  That the 2013 Capital Improvements Budget is hereby amended as follows:
 
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690428-100002 (carryover) | DRWP Cap Incr. Sludge P.S. | $32,920,303 | $25,412,155 |
-$7,508,148
606 | 690026-100002 (carryover) | 910/Indianola Bldg. Imp's | $642,954 | $8,151,102  | +$7,508,148
 
SECTION 5.  That the expenditure of $7,555,222.40 is hereby authorized for the 910 Dublin Road Building Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690026-100002 (carryover), OCA 623639, OL3 6621.
 
SECTION 6.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
 
SECTION 8.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
 
SECTION 10.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.