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File #: 1506-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/13/2013 In control: Finance Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Finance & Management Director to enter into two (2) UTC contracts for the option to purchase Paint & Paint Supplies with Glidden Professional and See-Bee Distributing , to authorize the expenditure of two (2) dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Explanation

BACKGROUND: This ordinance is for the option to purchase Paint & Paint Supplies for all City agencies. The term of the proposed option contract is through October 30, 2015. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on March 28, 2013.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004851; 108 bids were solicited (MBE:11; FBE:2); Five (5) bids were received (MBE:0; FBE:0). The contract(s) will provide City agencies with the ability to purchase paint and paint supplies of highest quality and standard that are available to maintain facilities and meet other needs for various City agencies. Some paints available on the contract are “environmental friendly” products and are listed on the Master Painters Institute (MPI) green approved products list.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:

Glidden Professional: CC# 232127291 (expires: 9/22/2012)
See-Bee Distributing.: CC# 341595736 (expires: 4/8/2015)
Total Estimated Annual Expenditure: $70,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.


Title

To authorize the Finance & Management Director to enter into two (2) UTC contracts for the option to purchase Paint & Paint Supplies with Glidden Professional and See-Bee Distributing , to authorize...

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