Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Co., Inc. for the purchase of a Backhoe Loader & Trailer for the Division of Water. The equipment will be used by the Water Distribution Maintenance Section and will be replacing Backhoe BT-20691 and Trailer BT-21609. This equipment is being purchased in accordance with the City's Green Fleet initiative and has been approved by the City of Columbus, Fleet Management Division.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005006). Twenty-one (21) vendors (19 MAJ/1 MBR/1 M1A) were solicited and four (4) bids (4 MAJ) were received and opened on June 27, 2013. Hy-Tek JCB submitted the apparent low bid in the amount of $98,999.00; however they are non-responsive to the specifications (see attached recommendation letter).
The second lowest bidder was Murphy Tractor & Equipment Co. and they are responsive to the specifications. Therefore, the Division of Water is recommending the award go to Murphy Tractor & Equipment Co., Inc. as the lowest responsive, responsible, and best bidder. This award is for one (1) Backhoe Loader & Trailer. The total award will be for $114,580.18.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Murphy Tractor & Equipment Co., Inc., Contract Compliance Number: 48-0942178, expires 7/29/2015. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $114,580.18 is budgeted for this purchase.
2012 expenditures for the Division of Water is $98,500.00.
2011 expenditures for the Division of Water is $0.00.
Title
To authorize the Director of Finance and Management to enter into a contract with Murphy Tractor & Equip...
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