Explanation
The current analog system that department radios work through will be replaced by a digital system. The current radios, control stations and accessories are analog. Recreation and Parks will be required to have digital radios before the end of December, 2014. We will use the Universal Term Contracts (UTC) in place through Purchasing: UTCs / FL004860 / BPCOM12A, FL004927 / BPCOM04B, and FL004701 / BPCOM01B. Upon City Council approval, Motorola Solutions will receive a sales order, issued on behalf of the Finance and Management Director by the Purchasing Office, documenting the transfer of ownership of 135 radios and the purchase of 135 new digital radios. The turn in of 135 analog radios allow the purchase price to be reduced $40,500.00 as trade in value.
Principal Parties:
Motorola Solutions
Contract Compliance # 361115800 Expires 3-8-14
350-C Worthington Road
Westerville, OH 43082
Chris Zigo
614-797-4482
Emergency Justification:
The trade in value requires an authorized purchase order to Motorola Solutions before September 30, 2013.
Financial Impact
$400,000.00
Title
To authorize the Finance and Management Director to enter into contract with Motorola Solutions for digital radios for the Recreation and Parks Department; to authorize and direct the Finance and Management Director to sell 135 radios to Motorola Solutions for a total of $40,500.00 in trade in value; to authorize the expenditure of $400,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($400,000.00).
Body
WHEREAS, the following Universal Term Contracts (UTC) in place through the Purchasing Office will be used for this purchase: UTC’s / FL004860 / BPCOM12A, FL004927 / BPCOM04B, and FL004701 / BPCOM01B; and
WHEREAS, Motorola has submitted pricing in the amount of $440,500.00 without (135) radios trade-in value and a bid in the amount of $400,000.00 with (135) radios traded in; and
WHEREAS, the provisions of Sectio...
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