City of Columbus - File #: 2664-2013

• File #: 2664-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/6/2013
• In control: Technology Committee
• On agenda: 12/2/2013
• Final action: 12/5/2013
• Title: To authorize the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for the acquisition of equipment associated with the Metronet EOL network equipment upgrade project from a Universal Term Contract (UTC) established for the Department of Technology; to authorize the expenditure of $204,534.14 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($204,534.14)

Date	Ver.	Action By	Action	Result
12/5/2013	1	CITY CLERK	Attest
12/4/2013	1	MAYOR	Signed
12/2/2013	1	COUNCIL PRESIDENT	Signed
12/2/2013	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of equipment associated with the Metronet EOL network equipment upgrade project. This purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with the following vendor:

Network Dynamics Inc, Network Hardware/Maintenance $204,534.14 (FL005447, BPCMP30H- Expiration Date: 6/30/16)

Network Dynamics Inc. will be supplying hardware/equipment maintenance via Cisco UTC contract with the City of Columbus.

The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to upgrade hardware that has reached End Of Life (EOL) support. These upgrades are associated with the installation of high speed routing, switching, and security components which will provide reliable delivery of Voice Over IP (VOIP), Video and Data services across the City and avoid lengthy outages due to network hardware failure.

This effort is necessary to effectively mitigate the risk of service interruption to the City's Metronet network infrastructure which will lessen any risks associated with technology and communications services essential for daily operations. In addition, the upgrade will minimize disruptions of critical functions as a result of aging infrastructure component failures.

FISCAL IMPACT:
Funding in the amount of $204,534.14 was budgeted and is available for the acquisition of equipment associated with the Metronet EOL network equipment upgrade project within the Department of Technology, Information Services Division, Capital Improvement Bond Fund, Project Number: 470046-...