Explanation
This ordinance is to establish an option contract to purchase Sensit P400 Gas Monitors, Accessories & Parts for the Division of Fire. The contract will provide the Division of Fire with the ability to repair and maintain these gas monitors thereby providing firefighters an essential tool for their protection and safety. The term of the proposed option contract would be over approximately two (2) years ending on March 31, 2016 with the option to extend for one (1) additional year if mutually agreed. The Purchasing Office opened formal bids on Thursday, November 14, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 of the Columbus City Code, Solicitation SA005164. Fifty-Five (55) bids were solicited (MBR: 2, M1A: 1). Two (2) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Kenco Fire Equipment, Inc. CC# 431682178 (Expires 05-07-15)
Total Estimated Annual Expenditure: $90,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the Mail, Print Services and UTC Fund. The Division of Fire will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Sensit P400 Gas Monitors, Accessories & Parts for the Division of Fire with Kenco Fire Equipment, Inc.; to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
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