Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders, through Fleet Management Division, for the rental of 12 passenger vans and for the Recreation and Parks Department to supply vehicles to transport children and adults during the summer programs, and secure covert vehicles for the Division of Police, per the terms and conditions of State Term contracts with Enterprise Holding Inc. Ordinance #582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) Cooperative contracts. Using the DAS contract for the rental of the 12 passenger vans and covert vehicles is advantageous for the city because the City only requires an insubstantial amount of services and it wouldn’t be cost effective to use resources to do a competitive process. Any savings to the City through its own bid would not be substantial. The State of Ohio Cooperative contract with Enterprise Holdings Inc. for Vehicle Rental expires 6/30/2014. Continued use of this contract to establish purchase orders beyond that date for the remainder of the 2014 fiscal year by the Fleet Management Division is contingent upon the State of Ohio DAS Procurement Office renewing the contract with Enterprise Holdings Inc.
Fiscal Impact: The Fleet Management Division has funds available in the Fleet Management Services Fund. This legislation includes and authorizes an expenditure of $45,000.00 with Enterprise Holdings Inc for the rental of 12 passenger vans and covert vehicles for the Fleet Management Division.
Emergency action is requested to ensure an uninterrupted supply of vehicles for the summer programs to transport children and adults during the summer months for Recreation and Parks Department and supply covert vehicles for the Division of Police. This ordinance is contingent on the passage of the 2014 budget.
Title
To authorize the Finance and Management Director to issue a purchase order for the vehicle rent...
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