Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to continue an agreement with Netsmart Technologies, Inc., for annual software maintenance, support and hosting services for the Avatar behavioral health and claims billing system. The system was initially purchased by the Columbus Board of Health by authority of ordinance 2078-2005 (EL005861), and last continued by authority of ordinance 0412-2014, passed May 19, 2014, through purchase order EL016063. This agreement will provide software maintenance and support services for the period April 1, 2015 to March 31, 2016, at a cost of $15,723.66. This agreement will also authorize the third year of a five year hosting services agreement for the period April 1, 2015 to March 31, 2016, at a cost of $15,120.00. The total cost of this agreement is $30,843.66.
The Avatar system is necessary to meet the requirements of the Franklin County ADAMH Board and the Ohio Department of Mental Health and Addiction Services. Netsmart Technologies, Inc. will provide the Alcohol and Drug Abuse Program operated by the Columbus Public Health Department with ongoing hosting and technical support for the system.
As the vendor is the only provider of software maintenance, support and hosting services for the systems licensed to the City, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.
FISCAL IMPACT:
In years 2013 and 2014, the Department of Technology expended $55,892.00 and $61,553.64 respectively for the annual renewal of software maintenance and support and hosting services and professional services. The 2015 total cost of this agreement is $30,843.66, bringing the aggregate contract total, including this request to $256,564.08. Funds are budgeted and available within the Department of Technology, internal services fund.
CONTRACT C...
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