Explanation
BACKGROUND: This ordinance authorizes the option to purchase Accessible Pedestrian Signals for the Department of Public Service. The term of the proposed option contract will be through November 30, 2017 with the option to extend two additional one year periods, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005672. These items are used for roadways installations throughout the city. The Purchasing Office opened formal bids on December 18, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of City Code Chapter 329 (Solicitation SA005672). Forty-five bids (45) were solicted. Two bids were received.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder, Baldwin & Sours, Inc., CC#311104513, Expiration: June 03, 2016. Total Estimated Annual Expenditure: $140,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Accessible Pedestrian Signals will not be available and the efforts of various city agencies to continue with roadway pedestrian markings would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Service Department will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Accessible Pedestrian Signals from Baldwin & Sours, Inc. and to declare an emergency.
Body
WHEREAS, the City agencies have a need for Accessible Pedestrian Signals for the roadway projects, and
WHEREAS, the Purchasing Office advertised and solicite...
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