Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into contracts with various contractors/vendors to provide services to restore the City’s secondary data center to full operations. On February 13, 2015, the Backup Data Center had an undesired fire suppression release which resulted in an emergency situation. As a result, this situation was declared a Mayor's Emergency due to the fire suppression release affecting critical technology components requiring extraordinary measures/services for its resolution. These services are required due to the unplanned release of FM-200 fire suppressant in the City’s secondary data center during an annual inspection of the data center fire suppression system. This ordinance will authorize up to $80,000.00 to restore the secondary data center to full operations. This amount includes $24,455.00 for data cleaning services (of which $4,355.00 has been spent with Data Center Solutions, Inc.); and up to $35,545.00 for fire suppression system recharging services, provided by Hard Fire Suppression Systems Inc.; the remaining $20,000.00 amount is a contingency in the event of any additional unforeseen material and service needs.
There is an immediate need to procure these services to restore full functioning at the City’s secondary data center. Consequently, this ordinance requests a waiver of competitive bidding provisions in accordance with relevant provisions of Columbus City Code, Chapter 329.
EMERGENCY ACTION:
Emergency action is requested so that the Department of Technology can obtain services to restore the City’s secondary data center to full operations at the earliest possible date, minimizing disruption and interruption of critical functions and services.
FISCAL IMPACT:
Funds totaling $80,000.00 for this ordinance are available within the Department of Technology, Information Services Division, internal services fund.
CONTRACT COMPLIANCE :
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