Explanation
Background:
Class Acts Columbus will provide professional services to the Office of Special Events as booking and fiscal agent for the Jazz & Rib Fest, Rhythm on the River series and other events as needed. Services include securing artists and coordination of performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by CRPD. Class Acts Columbus will maintain financial records pertaining to all transactions. Class Act Columbus will hold a surety bond in the amount of $100,000 and Certificate of Insurance, as required by the City. Compensation to Class Acts Columbus will be $7,500 and 10% of the artists’ contract fees as payment for these services, with total compensation not to exceed $20,000. Payment will be made to Class Acts upon receipt of proof of payment and invoice for services rendered. Due to the unique nature of the services provided, the department is requesting the waiver of competitive bidding requirements to enter into an agreement with Class Acts Columbus.
Principal Parties:
Class Acts Columbus, Inc.
Paul Hoy, 614-358-1888
31-1340678 expires January 20, 2017
Emergency Justification:
Emergency action is requested in order to obtain commitments from entertainers, secure major programmatic elements and process contracts for seasonal performances
Fiscal Impact:
A total of $145,000 is required and budgeted to meet the financial obligation of this agreement.
Title
To authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2015 programs; to authorize the expenditure of $71,000.00 from Recreation and Parks Special Purpose Fund, and $74,000.00 from Recreation and Parks Operating Fund for a to...
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