Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to establish an annual agreement with Information Builders, Inc., to purchase software maintenance and support. The original three-year agreement (EL013089) was authorized by ordinance 0768-2012, passed June 25, 2012. The third and final year of that agreement was authorized by ordinance 1409-2014, passed July 14, 2014, through purchase order EL016118. This ordinance will authorize a new annual agreement, providing software maintenance and support services for the period July 1, 2015 through June 30, 2016, at a cost of $51,573.16.
This ordinance will also authorize the Director of the Department of Technology to modify the term of a professional services agreement with Information Builders. The original agreement (EL013598) was authorized by ordinance 1491-2012, passed September 10, 2012, to implement a business intelligence solution for the Department of Public Utilities. That agreement was subsequently modified by authority of ordinance 2653-2013, passed December 16, 2013, through purchase order EL015192. This modification will extend the term of the agreement for another year through June 30, 2016, and authorize the expenditure of any unspent balance on purchase order EL015192 ($81,595.00 as of March 10, 2015).
1. Amount of additional funds to be expended: $0.00
Original contract amount: $190,200.00
Amount of original contract and 2 modifications: $767,320.00
2. Reason additional goods/services could not be foreseen:
Unforeseen delays in the project require this term extension.
3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since Information Builders is the sole supplier of services for its software solutions.
4. How cost of modification was determined:
No additional funds are required to complete the upgrade project.
Information Builders is the sole supplier of software licensing, maintenance a...
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