Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Pest Control Services for multiple City buildings and facilities. The term of the proposed option contracts would be approximately two years, expiring May 31, 2017, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 9, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Solicitation No. SA005803). Forty-four (44) bids were solicited: (M1A-4, F1-1, MBR-0). Five (5) bids were received. The proposal is divided into three (3) sections, Section 1 (Items 1-80) Public Safety, Section 2 (Items 81-166) Recreation and Parks and Section 3 (Items 167-190) Other City Locations such as Refuse, Public Utilities and Public Service facilities.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Bug Patrol of Ohio LLC, MAJ, CC# 45-2892882 expires 11/10/2016, Items 1 -166 (Sections 1 and 2), $1.00
Champion Pest & Termite Control, LLC, MAJ, CC# 26-3433999 expires 04/08/2017, Items 167-190 (Section 3), $1.00
Total Estimated Annual Expenditure: $65,000
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Manage...
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