City of Columbus - File #: 1290-2015

• File #: 1290-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/4/2015
• In control: Technology Committee
• On agenda: 6/1/2015
• Final action: 6/3/2015
• Title: To authorize the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for Cisco SmartNet hardware maintenance support services, for the city's metronet infrastructure, from the Universal Term Contract (UTC) established for the Department of Technology; to authorize the expenditure of $479,882.69 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($479,882.69)

Date	Ver.	Action By	Action	Result
6/3/2015	1	CITY CLERK	Attest
6/2/2015	1	MAYOR	Signed
6/1/2015	1	COUNCIL PRESIDENT	Signed
6/1/2015	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish a purchase order for Cisco SmartNet maintenance services to support citywide metronet hardware. This purchase will be accomplished through the Universal Term Contract (UTC) that is established with Network Dynamics Incorporated under FL005447 (BPCMP30H) that expires June 30, 2016. The metronet is a critical component of the computing infrastructure of the city.
SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), Performance series (purchasing/procurement and accounting), payroll/personnel, VOIP telephone service, and geographic information systems (GIS). Establishing this purchase order will provide Cisco hardware maintenance support for the City's metronet for a one-year term period of July 1, 2015 through June 30, 2016, at a cost of $479,882.69.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
FISCAL IMPACT:
In 2013 and 2014, $412,919.98 and $405,471.43 were expended respectively for services associated with Cisco SmartNet for metronet hardware maintenance support services. Funding for this year (2015) in the amount of $479,882.69 was budgeted and is available for the Cisco SmartNet services within the Department of Technology, Information Services Division, Internal Services Fund and other fund agencies direct charge budget within DoT.

CONTRACT COMPLIANCE NUMBER:
Vendor: Network Dynamics Incorporated F.I.D#/C.C#: 36-3941419 Expiration Date: 11/18/2016

Title

To authorize the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for Cisco SmartNet hardware maintenance support services, for the city's metronet infrastructure, from the Universal Term Cont...