City of Columbus - File #: 1472-2015

• File #: 1472-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/28/2015
• In control: Technology Committee
• On agenda: 6/22/2015
• Final action: 6/24/2015
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to continue a contract agreement with Telvent USA LLC, for software maintenance and support on ArcFM software used by Department of Public Utilities in tracking the City's utilities assets; to authorize the Director of Technology to establish a contract with Telvent for software maintenance and support on ArcFM software utilized by the Department of Technology in tracking the City's fiber assets using GIS technology in accordance with sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $18,782.33 from the Department of Technology, Information Services Division, Internal Service Fund. ($18,782.33)

Date	Ver.	Action By	Action	Result
6/24/2015	1	CITY CLERK	Attest
6/24/2015	1	MAYOR	Signed
6/22/2015	1	COUNCIL PRESIDENT	Signed
6/22/2015	1	Columbus City Council	Approved	Pass
6/15/2015	1	Columbus City Council	Read for the First Time

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to continue an annual agreement with Telvent USA LLC, for ArcFM software maintenance and support services. ArcFM software is used by DPU to track the City's water, sewer and electric assets using GIS technology. The original agreement (ED044943) was entered into on October 26, 2011 between Telvent Miner & Miner, Inc. and DPU. That agreement was most recently renewed by authority of ordinance 1470-2014, passed June 13, 2014, through purchase order EL016114. This ordinance/legislation will provide software maintenance and support services for the period August 6, 2015 through August 5, 2016 at a cost of $13,100.33.
This ordinance will also authorize the Director of the Department of Technology to continue an annual agreement with Telvent for ArcFM software maintenance and support services. ArcFM Fiber Manager is used by the Department of Technology for tracking the City's fiber assets using GIS technology. The original agreement (EL014753) was authorized by ordinance 1365-2013, passed July 15, 2013. That agreement was most recently renewed by authority of ordinance 1470-2014, passed June 13, 2014, through purchase order EL016078. This ordinance/legislation will provide software maintenance and support services for the period August 6, 2015 through August 5, 2016 at a cost of $5,682.00.

Finally, this ordinance requests approval to continue services provided by Telvent USA LLC, in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code. It has been determined Telvent USA LLC is the sole source of licensing, maintenance and support, and training services for ArcFM software solutions, and does not utilize re-sellers for this purpose.


FISCAL IMPACT:
In 2013 and 2014, $40,709.20 and $12,542.72 respectively were expended with Telvent USA LLC and DOT/DPU, for the provis...