City of Columbus - File #: 0908-2015

• File #: 0908-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/24/2015
• In control: Public Safety Committee
• On agenda: 6/22/2015
• Final action: 6/24/2015
• Title: To amend the 2015 Capital Improvement Budget, to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize and direct the Finance and Management Director to issue a purchase order for Panasonic "Toughbook" laptops for the Division of Fire from an existing Cooperative State of Ohio Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Insight Public Sector; to authorize the expenditure of $100,000.00 from the General Fund and $195,747.20 from the General Permanent Improvement Fund; and to declare an emergency. ($295,747.20)

Date	Ver.	Action By	Action	Result
6/24/2015	1	CITY CLERK	Attest
6/24/2015	1	MAYOR	Signed
6/22/2015	1	COUNCIL PRESIDENT	Signed
6/22/2015	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND: This ordinance authorizes the purchase of fifty-six (56) Panasonic "Toughbook" Laptops for the Fire Division from an existing State of Ohio Term Schedule Contract with Insight Public Sector. These laptops are replacement units for the "Toughbook" laptops currently installed in EMS Vehicles for use by paramedics at emergency scenes. The laptops are taken into emergency rooms when dropping off patients, and are specifically used to record and transmit patient data reports and medical records in a secure process that is HIPAA compliant and meets all data security and privacy requirements. The Fire Division has a need to replace existing equipment that are beyond their useful life and will no longer be warranted. Utilizing the State Term Schedule Contract will permit the timely ordering of fifty-six (56) Panasonic "Toughbook" laptops at a comparable price to previous purchases. Included with this laptop purchase will be an extended five year (5 yrs.) service warranty agreement. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.

Bid Information: A State of Ohio Term Schedule Contract exists for this purchase (State Term Schedule STS033 /OAKS Contract No. 534242).

Contract Compliance: Insight Public Sector 36-3949000 (active c.c.)

Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate purchase of this communications equipment so emergency services can continue without interruption.

FISCAL IMPACT: This ordinance authorizes an expenditure of $100,000.00 from the Division of Fire's General Fund Budget and the appropriation, transfer and expenditure of $195,747.20 from the General Permanent Improvement Fund.

Title
To amend the 2015 Capital Improvement Budget, to...