City of Columbus - File #: 1501-2015

• File #: 1501-2015
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 6/1/2015
• In control: Public Utilities Committee
• On agenda: 7/27/2015
• Final action: 7/30/2015
• Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Wemco Pump Parts with Envirotech Pump Systems dba Weir Specialty Pumps, in accordance with sole source provisions; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
7/30/2015	2	CITY CLERK	Attest
7/29/2015	2	MAYOR	Signed
7/27/2015	2	COUNCIL PRESIDENT	Signed
7/27/2015	1	Columbus City Council	Taken from the Table	Pass
7/27/2015	1	Columbus City Council	Amended as submitted to the Clerk	Pass
7/27/2015	1	Columbus City Council	Approved as Amended	Pass
6/22/2015	1	Columbus City Council	Tabled Indefinitely	Pass

Explanation
BACKGROUND: This ordinance is for the option to establish a UTC contract to purchase Wemco Pump Parts for the Division of Sewerage and Drainage, the sole user, in accordance with sole source provisions. These replacement parts are utilized by the Jackson Pike and Southerly Wastewater Treatment Plants for various routine maintenance and repairs of Wemco pumps at both treatment plants. The sole source, Envirotech Pump Systems dbaWeir Specialty Pumps is the manufacturer of these pumps and owner of the parts drawings and do not sell to a third party for resale. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2017, with the option to renew for one (1) additional year. The City has negotiated Terms and Conditions that the vendor submitted to the satisfaction of the Purchasing Office and Division of Sewerage and Drainage.

The Purchasing Office has received a price list:

Envirotech Pump Systems dba Weir Specialty Pumps, MAJ, CC#87-0529231 expires 06/01/2017
Total Estimated Annual Expenditure: $30,000.00, Division of Sewerage and Drainage, the sole user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purchase Wemco Pump Parts with Envirotech Pump Systems dba Weir S...