Explanation
BACKGROUND: For the option to purchase Liebert Equipment and Maintenance products for the Department of Technology. Liebert Equipment and Maintenance products are used as network infrastructure equipment in the City's computer systems. The term of the proposed option contract will be two (2) years, expiring June 30, 2017, with the option to extend for one additional year. The Purchasing Office opened formal bids on May 7, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding, Solicitation # SA005850. One hundred and three (103) (V1:1, MBR:5, M1A:8, F1:3, AS1:1) bids were solicited; A total of two (2) bid proposals (M1A:1, MBR:1) were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.
OM Office Supply Inc., CC#251794667 (expires 03/11/2016).
Total Estimated Annual Expenditure: $ 50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Liebert Equipment and maintenance is used and needed daily for data center power and thermal management. Discontinuation of this product would negatively affect the data center.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. Department of Technology and other city agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Liebert Equipment and Maintenance with OM Office Supply Inc., to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; and to declare an emergency. ($1.00)
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